Legal Administrative Assistant - Litigation

Winthrop & Weinstine, P.A.; Minneapolis (MN); On-site; USD 80,000 - 100,000; Full time

Job summary

An established industry player is looking for a driven Legal Administrative Assistant to join their Litigation Department. This role offers a dynamic environment where attention to detail and strong organizational skills are essential. You will be responsible for preparing legal documents, managing court filings, and providing comprehensive support to attorneys and clients. If you thrive in a fast-paced setting and enjoy being part of a close-knit team, this opportunity could be the perfect fit for you. Join a firm that values fresh thinking and a commitment to client service, and contribute to impactful legal work in a supportive atmosphere.

Qualifications

• 2+ years of experience as a legal administrative assistant in a law firm preferred.
• Advanced proficiency in Microsoft Office Suite is required.

Responsibilities

• Prepare legal documents and correspondence for attorneys.
• Electronically file litigation pleadings with courts.
• Manage client invoices and attorney time entries.

Skills

Attention to detail

Organizational skills

Written communication

Verbal communication

Customer service

Ability to work under pressure

Education

High school diploma or equivalent

Experience in a law firm

Tools

Microsoft Office Suite

FileSite electronic documentation

Job description

About the Organization

Winthrop & Weinstine is a leading corporate law firm that believes in putting clients first, culture second, and paving our own path forward. We bring perspective, insight, and a whole lot of hustle to protecting and propelling our clients' business. Through a culture of fresh thinking, we put the law to work.

EOE Statement

Winthrop & Weinstine is an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, sex, national origin, physical or mental disability, age, veteran status, pregnancy, sexual orientation, genetic information, gender identity, or any other basis protected by state or federal law or local ordinance.

Description

Winthrop & Weinstine is seeking a knowledgeable and driven Legal Administrative Assistant to work in our Litigation Department - someone with strong attention to detail who can prioritize the workload for busy attorneys. The ability to work in a fast-paced environment as part of a close-knit team provides a challenging opportunity and an enjoyable workplace. The responsibilities for this position will include, but are not limited to:

• Prepare correspondence, documents, and agreements, including document comparisons and conversions, manipulation of PDF documents, editing, and scanning.
• Electronically file litigation pleadings and other documents with state, federal, and appellate courts, both locally and nationally.
• Handle docketing of court scheduling orders, briefing schedules, and other court-mandated conferences, dates, and other litigation requirements.
• Maintain electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents.
• Review, edit, and finalize attorney and paralegal time entries and manage client invoices.
• Provide general legal administrative support, including calendar management, scheduling and arranging attorney and client meetings, conferences, and depositions, responding to and handling routine correspondence and making reservations/appointments.
• Provide quality, responsive customer service to clients, attorneys, and co-workers.

Position Requirements

• Organize and prioritize work, and follow through with assignments to completion.
• Excellent grammar and proofreading skills, including attention to detail and accuracy.
• Exemplary written and verbal communication skills.
• Professional demeanor, strong work ethic including dependability and accountability.
• Ability to work within a team environment and work well under pressure, especially with court deadlines.
• Advanced proficiency in Microsoft suite and familiarity with FileSite electronic documentation.
• At least two years of business litigation legal administrative assistant experience in a law firm preferred.
• Requires use of office equipment, such as computers and phones.
• Requires sitting and computer-related activities for extended periods of time.
• Requires occasional lifting of up to 20 lbs.

This position is currently accepting applications.