Legal Administrative Assistant (Litigation)

Spencer Fane LLP; Minneapolis (MN); Hybrid; USD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Legal Administrative Assistant to support multiple attorneys in a dynamic litigation environment. This full-time role offers a hybrid work setting, allowing you to balance office presence with remote flexibility. You'll engage in a variety of tasks, from managing communications and scheduling meetings to preparing legal documents and ensuring efficient office operations. If you possess strong organizational skills and a knack for multitasking, this is a fantastic opportunity to advance your career in a supportive and collaborative atmosphere. Join a team that values your contributions and fosters professional growth.

Benefits

Medical Insurance

Vision Insurance

401(k)

Paid Paternity Leave

Paid Maternity Leave

Disability Insurance

Qualifications

• 3-5 years experience as an administrative assistant required.
• Experience in litigation highly preferred.
• Excellent oral and written communication skills required.

Responsibilities

• Coordinate electronic communications including telephone and email.
• Prepare documents and transcribe legal documents accurately.
• Manage busy calendars and prioritize meeting requests.

Skills

Organizational Skills

Communication Skills

Microsoft Office

Analytical Skills

Problem Solving

Education

Some College

Legal Studies/Paralegal Studies

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

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This range is provided by Spencer Fane LLP. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$29.19/hr - $38.36/hr

Direct message the job poster from Spencer Fane LLP

Human Resources Generalist @ Spencer Fane LLP | Staff Recruiting, Employee Relations & Employee Engagement

JOB TITLE: Legal Administrative Assistant (Litigation)

FLSA STATUS: Non-Exempt

SCHEDULE: Full-Time; M-F 8:30 - 5:00 (37.5 hours/week)

LOCATION: Minneapolis, MN office (hybrid work environment)

REPORTS TO: Regional Office Administrator

POSITION SUMMARY

The Legal Administrative Assistant position is a non-exempt, full-time position based in our Minneapolis, MN office. This position is responsible for providing administrative support to multiple attorneys and other timekeepers in the Litigation and Dispute Resolution practice group. It requires a confident, proactive professional with solid administrative experience. The ideal candidate will possess superb organizational skills, the ability to handle a multitude of tasks simultaneously, adapt quickly to meet deadlines and regularly exercise independent judgment.

Compensation: At Spencer Fane, we carefully consider a wide range of factors when determining compensation, including your background and experience. These considerations can cause your compensation to vary. We expect the hourly rate for this position to start between $29.19 and $38.36, and will depend on your location, skills, qualifications, and experience. We encourage all interested candidates to apply.

POSITION RESPONSIBILITIES

• Coordinate incoming and outgoing electronic communications (including telephone, e-mail and fax).
• Deliver exceptional client service both internally and externally in a professional manner with discretion and confidentiality.
• Coordinate travel arrangements and prepare itineraries.
• Schedule meetings and arrange for conference rooms and meals.
• Proactively manage busy calendars, prioritizing meeting requests with internal and external groups.
• Prepare documents (typing, formatting, etc.) and is responsible for typing/transcribing legal documents accurately and within requested timeframes, prioritizing work among assignments and meeting specific deadlines on projects.
• Assist with preparing or proofreading litigation and business documents, including pleadings, discovery, settlements, contracts, client correspondence, etc.
• E-file documents as required.
• Maintain paper and electronic files (works with File Room to create and maintain client files and indexes, perform routine filing and retrieves files as needed, save electronic documents and communication to document management system using proper, standard naming conventions, maintain chronological files and administrative files for assigned attorneys).
• Prepare daily time entry for Partners and other attorneys, as approved by management and submit in a timely manner.
• Collaborate with Accounting to ensure accuracy in billing pursuant to client requirements; perform Paperless Proforma edits, complete expense reimbursements in a timely manner, prepare invoices for payment as requested by timekeepers.
• Proactively demonstrate effective teamwork and provide assistance to other LAAs as time permits.
• Work cooperatively with other departments and individuals in the firm.
• Independently use sound judgment and initiative to develop project timelines. Anticipate the business needs of the assigned timekeepers; plan ahead and meet deadlines.
• Interact with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism.

QUALIFICATIONS / SKILLS

• 3-5 years prior experience as an administrative assistant required.
• Experience in law firm or corporate legal department preferred; experience in litigation highly preferred.
• Some college preferred; background in legal studies/paralegal studies a plus.
• Excellent oral and written communication skills, excellent organizational abilities, strong analytical and problem solving skills, and proactive business style required.
• Advanced skills with Microsoft Office required, including Word, Outlook, Excel, and PowerPoint.
• Typing speed of 60 wpm preferred.

PHYSICAL REQUIREMENTS

• Position is generally sedentary in nature; involves sitting most of the time, but may involve the need for inter-office mobility for brief periods of time.
• Ability to occasionally or routinely lift up to 10 – 20 lbs.
• Ability to efficiently communicate.
• Ability to perform repetitive motions required.
• Ability to see and read PC screens, detect color coding, read fine print, and/or normal type size print.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of employees.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal and Administrative

• Industries

  Law Practice and Legal Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid paternity leave

Paid maternity leave

Disability insurance

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