Legal Administrative Assistant - Litigation

UB Greensfelder LLP; Chicago (IL); Hybrid; USD 50,000 - 70,000; Full time

Job summary

UB Greensfelder LLP is seeking a full-time Legal Administrative Assistant for their Chicago office. This role emphasizes teamwork and requires strong communication skills. Responsibilities include managing legal documents, calendars, and assisting with trial preparations in a supportive environment.

Benefits

Medical/Dental/Vision Coverage

401(k) with Employer Contributions

Disability Plans

Life Insurance

Paid Parental Leave

Qualifications

• At least 5 years of law firm experience in litigation.
• Proficiency in document styling and electronic court filings.

Responsibilities

• Producing, editing, and proofreading legal documents.
• Managing calendars and arranging travel.
• Assisting with trial preparation and litigation processes.

Skills

Teamwork

Communication

Attention to Detail

Proofreading

Tools

Microsoft Word

Microsoft Excel

Job description

UB Greensfelder has an opening for a full-time Legal Administrative Assistant in our Chicago office. This smaller office environment emphasizes teamwork and mutual support to balance workloads effectively. Strong teamwork and communication skills are highly valued.

This is an in-office position with eligibility for hybrid work after the initial onboarding period.

UB Greensfelder LLP is an Am Law 200 law firm dedicated to exceeding client expectations and providing tailored legal solutions. Our attorneys advise regional, national, and international clients across over 25 practice and industry groups. Known for exceptional client service and litigation excellence, UBG was named "2025 Ohio and Missouri Firm of the Year" by Benchmark Litigation and regularly receives top-tier rankings from Chambers and Partners. Founded in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has rapidly established itself as a leading firm in the Midwest and major business centers. For more information, visit www.ubglaw.com. Our Business Begins With You.

Responsibilities Include:

• Producing, editing, and proofreading legal documents and correspondence.
• Managing calendars, arranging travel, and handling expense reimbursements.
• Assisting with trial preparation and litigation processes.
• Entering time, transcribing dictation, and maintaining files.

Qualified applicants will have:

• At least 5 years of law firm experience in litigation.
• Proficiency in Microsoft Word, Excel, and document styling, including creating tables of authorities and contents.
• Experience with billing, electronic court filings (state and federal), docket management, and trial procedures.
• Ability to produce, review, and format legal documents accurately.
• Excellent proofreading, grammar, and attention to detail skills.

UB Greensfelder offers top-tier legal services to clients ranging from small businesses to international corporations. Our work environment is business casual, and we provide a competitive compensation and benefits package, including medical/dental/vision coverage, 401(k) with employer contributions, disability plans, life insurance, well-being initiatives, and paid parental leave. If you seek a people-focused environment at a firm that values its employees, UB Greensfelder is the place for you.

We are committed to diversity and inclusion, fostering an environment where creative solutions thrive and all team members can succeed. We encourage candidates from diverse backgrounds to apply.