Legal Administrative Assistant - Labor & Employment

Paycom - ATS; Indianapolis (IN); On-site; USD 60,000 - 80,000; Full time

Job summary

Paycom - ATS is seeking an experienced legal administrative assistant to support timekeepers in the labor and employment practice group. The role includes state, federal, and appellate court e-filings, document preparation and proofreading, and calendar coordination.

Candidates should have 5+ years of legal admin experience, strong MS Office 365 skills, and familiarity with practice-management tools. This is an on-site, fast-paced position requiring discretion and professional client

Qualifications

• 5+ years’ experience as legal administrative assistant required, preferably in labor and employment practice group.
• Advanced computer skills: Microsoft Office 365 including Excel, Outlook, Word, OneDrive and SharePoint.
• Knowledge of Aderant, ChromeRiver, iManage, Olympus and WinScribe preferred.
• Excellent organizational, analytical and planning skills with attention to detail.

Responsibilities

• Provide administrative support to timekeepers in the labor and employment practice group.
• Electronic filing in state, federal and appellate courts.
• Prepare, transcribe, and proofread documents and business correspondence promptly.

Skills

MS Office 365

Excel

Outlook

Word

OneDrive

SharePoint

Document management

Organizational skills

Analytical skills

Communication skills

Customer service

Attention to detail

Tools

Aderant

ChromeRiver

iManage

Olympus

WinScribe

Tungster Power PDF Advanced

Litera Compare

Microsoft Track Changes

Job description

ResponsibilitiesProvide administrative support to all assigned timekeepers in the labor and employment practice groupElectronic filing in state, federal and appellate courtsProvide back up support to other legal administrative assistants when time allowsPrepare, transcribe, and proofread various documents and business correspondence in a timely, appropriate mannerCompare document versionsFollow-up on assignments to meet deadlinesEnsure all documents leaving the firm, whether electronically or via mail, are in good order, free of typos and grammatical errorsScan/copy documentsComplete various filing procedures (e-filings, 5F filings)Enter daily time for attorneysProofread, edit, and finalize client invoicesPrepare reimbursement requests (monthly expenses for attorneys including cell phone, K-1 and business development)Plan and schedule meetings and maintain attorney calendarsCoordinate and make travel arrangementsOrganize and maintain client filesOpen and close client files on a routine basisCommunicate directly with clients in a professional mannerPlease Note: This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be a comprehensive list of all duties, responsibilities, or qualifications. Responsibilities may change as business needs evolve. This is not a remote position. The final pay rate is determined by qualifications and years of relevant experience.Qualifications/Requirements5+ years’ experience as legal administrative assistant required, preferably in labor and employment practice groupAdvanced computer skills: Microsoft Office 365 including Excel, Outlook, Word, OneDrive and SharePointKnowledge of the following software:Aderant - accounting and time entryChromeRiver - reimbursementsiManage - document managementOlympus and WinScribe - transcriptionTungster Power PDF AdvancedLitera Compare and Microsoft Track ChangesExcellent organizational, goal setting, analytical and planning skillsAbility to prioritize, adapt to new assignments, meet deadlines, and maintain poise in a fast-paced, highly demanding environmentDemonstrate good judgment and discretionIndependent self-starter, takes direction well and accepts a challengeProfessional attitude and excellent customer service skillsDependable team player who works collaboratively and cooperatively within a team environmentProfessional verbal and written communication skills and is a perceptive listenerGenerate high-quality work, with exceptional attention to detail and accuracy, and proof-reading skillsAbility to work with frequent interruptions and adapt to changes in workflowManage multiple priorities in a fast-paced, deadline-driven work environmentComfortable with always evolving technology and softwareWillingness and desire to attend training classes to maintain and increase technical skillsVolunteer to assist with overflow assignments and communicate effectively with peers and supervisorsMaintains reliable attendance and follows designated work scheduleProfessional appearance