Legal Administrative Assistant - Litigation

Jones Walker LLP; New Orleans (LA); On-site; USD 45,000 - 60,000; Full time

Job summary

A prominent law firm in New Orleans seeks a Legal Administrative Assistant to support litigators with a range of tasks including document management, client billing, and scheduling. The ideal candidate has a Bachelor's degree and at least three years of experience in a legal administrative role, with strong communication skills and proficiency in Microsoft Office, among other legal software. This fast-paced environment requires attention to detail and the ability to manage multiple assignments effectively.

Qualifications

• Minimum three years of experience in legal administrative or litigation support roles.
• Experience handling attorney billing including electronic billing.
• Strong knowledge of local rules related to calendaring and deadlines.

Responsibilities

• Edit, format, and print legal documents and correspondence.
• Manage attorney calendars and schedule meetings.
• File legal pleadings with courts and administrative agencies.
• Proofread documents for accuracy and formatting.
• Prepare client billing and process invoices.

Skills

Attention to detail

Communication skills

Organizational skills

Proficiency in Microsoft Office

Comfort with technology

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Legal practice management software

Box

Google Docs

Google Drive

Job description

Role Summary

We are seeking a proactive, highly organized Legal Administrative Assistant (LAA) to provide comprehensive support to litigators in our New Orleans office. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, is comfortable with technology, and enjoys working collaboratively with legal teams to deliver exceptional service to clients.

Position Responsibilities

• Edit, format, print, and revise letters, memos, reports, forms, labels, and other printed material.
• Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format; retrieve closed files as required.
• Manage attorneys’ calendars, schedule meetings, and coordinate court appearances, depositions, and other out of office matters.
• Facilitate meeting deadlines by providing timely reminders to attorneys.
• File legal pleadings and other documentation with courts and administrative agencies.
• Proofread all documents produced, checking for appropriate formatting, correct spelling, and grammatical errors; ensure that all attachments, exhibits, and enclosures are intact.
• Process time entries and prepare client billing.
• Handle confidential information with discretion and professionalism.
• Communicate with clients, courts, and third-party vendors on behalf of attorneys.
• Support deposition, hearing, and trial preparation including compiling exhibits, preparing binders, and managing logistics.
• Handle expense reimbursements for attorneys.
• Prepare and process check requests and invoices for payment by the Accounting department.
• Proactively build and coordinate relationships with other Legal Administrative Assistants and teams.
• Answer phone calls, take messages, and redirect calls when appropriate; make phone calls as directed.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree required.
• At least three years of experience in a legal administrative or litigation support role.
• Experience handling attorney billing, including electronic billing.
• Strong working knowledge of local rules related to calendaring and deadlines; ability to rapidly acquire familiarity with relevant court rules and procedures in other jurisdictions.
• Proficiency in Microsoft Office Suite and ability to work with legal practice management software and court filing platforms.
• Comfortable using technology and document management tools, including Box, Google Docs, and Google Drive.
• Willingness and ability to embrace new technology and platforms and the ability to learn new programs and processes quickly.
• Excellent verbal and written communication skills; comfortable and professional communicating by phone.
• Detail-oriented, well-organized, and the ability to manage multiple assignments while meeting deadlines.
• Ability to work independently and collaboratively within a team.