Legal Administrative Assistant: E-File, Docket & Case Docs

Robins-Kaplan-LLP-; Minneapolis (MN); On-site; USD 41,000 - 61,000; Full time

Job summary

Robins Kaplan LLP is seeking a Legal Administrative Assistant to provide essential support to attorneys and legal staff. The role requires professionalism, confidentiality, initiative, flexibility, and dependability, with duties spanning e-filing, docketing, preparing documents, managing files, and coordinating travel and deposits.

The position emphasizes strong client service, written and verbal communication, discretion with sensitive information, and proficiency in Microsoft Office and legal

Qualifications

• Experience as a Legal Administrative Assistant required.
• Strong client service and communication skills required.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office and document management tools.

Responsibilities

• E-file and serve in state, federal, and appellate courts.
• Docket court dates and case deadlines.
• Draft fee agreements.
• Perform file openings and conflict checks.
• Prepare legal documents, exhibits, and case-related materials.
• Manage physical and electronic case files.
• Coordinate deposition and trial logistics.
• Process and reconcile expenses and invoices.
• Draft and send client and potential client correspondence.
• Create shell templates in accordance with court requirements.
• Register and log attorney admissions, licenses, and registrations.
• Assist with timekeeping.
• Track and file Continuing Legal Education credits.
• Prepare meeting/event materials, distribute accordingly.
• Coordinate travel logistics and itineraries.
• Assist with business development and social media efforts.
• Provide back-up support to other legal assistants.
• Perform day-to-day administrative functions, such as: distribute/send mail, screen and place phone calls, etc.
• Complete additional duties as requested

Skills

Client service

Communication skills

Discretion

Time management

Prioritize workload

Professionalism

Team player

Education

Associate’s degree or Bachelor's degree desired

Tools

Microsoft Office Suite

Zoom

Ironclad

Emburse

Document management system

Job description

Robins Kaplan LLP is seeking a Legal Administrative Assistant to provide essential support to attorneys and legal staff. The role requires professionalism, confidentiality, initiative, flexibility, and dependability, with duties spanning e-filing, docketing, preparing documents, managing files, and coordinating travel and deposits.

The position emphasizes strong client service, written and verbal communication, discretion with sensitive information, and proficiency in Microsoft Office and legal