ARC Legal Assistant

Cozen O'Connor Corporation; Los Angeles (CA); On-site; USD 85,000 - 100,000; Full time

Job summary

Cozen O'Connor Corporation in Los Angeles is seeking an Attorney Resource Center Legal Assistant to join a centralized team of administrative professionals. The role supports attorneys with client matters across practice groups, handling work efficiently and accurately.

The ideal candidate is an enthusiastic self-starter, who can multi-task under time constraints with exceptional attention to detail, takes initiative, and communicates effectively with clients and staff.

Qualifications

• Strong written and verbal communication with clients, attorneys, and staff.
• Proficiency in Microsoft Word and Outlook.
• Technical legal writing and memo/letter creation.
• Experience with litigation and corporate law.
• Familiarity with state and federal court E-Filing rules.
• Experience with electronic Document Management Systems (iManage preferred).
• High attention to detail and ability to multitask.
• 5–10 years of legal or related experience preferred.
• High School Diploma or equivalent; college degree preferred.
• Ability to work overtime.

Responsibilities

• Prepares/transcribes legal correspondence, pleadings, memos, reports, and forms.
• Prepares new client/matter forms.
• Prepares expense reports and check requests.
• Prepares engagement letters, invoices, and other case documents.
• Prepares and handles documents for E-Filing.
• Inputs critical dates into Firm’s docketing system
• Schedules Depositions and Mediations
• Provides efficient workflow including the duplication, printing, mailing, and merging of documents.
• Proofreads all work for accurate content and context.
• Prepares and maintains client and office files both in electronic and paper filing systems.
• Liaises with third party vendors when necessary to coordinate services.
• Communicates with clients (via phone or email).
• Performs data entry, which includes inputting clients’ personal biographic or corporate information into firm software.
• Schedules and coordinates meetings and conferences, including greeting client and distribution of material.

Skills

Legal experience

MS Word proficiency

Outlook proficiency

Legal writing

E-filing knowledge

Education

High School Diploma

College degree preferred

Tools

Microsoft Word

Microsoft Outlook

iManage

Job description

Description

The Attorney Resource Center Legal Assistant operates in an innovative centralized team of experienced administrative professionals.The position supports attorneys with specific client matters and a variety of practice groups by processing work in an efficient and accurate manner.

The ideal candidateis anenthusiastic self-starter, who is able to multi-taskunder time constraints with exceptional attention to detail, take initiative, think strategicallyand independently and interactwith all levels of the firm.The position requires excellent communication, organizational and computer skills.

Responsibilities

• Prepares/transcribes legal correspondence, pleadings, memos, reports, and forms from Big Hand or other media.
• Prepares new client and/or new matter forms.
• Prepares expense reports and check requests.
• Prepares engagement letters, invoices, and other case administration documents as needed, at direction of either attorney or paralegal.
• Prepares and handles documents for E-Filing
• Inputs critical dates and deadlines into Firm’s electronic docketing system
• Schedules Depositions and Mediations
• Provides efficient workflow including the duplication, printing, mailing, and merging of documents.
• Proofreads all work for accurate content and context.
• Prepares and maintains client and office files both in electronic and paper filing systems.
• Liaises with third party vendors when necessary to coordinate services.
• Communicates with clients (via phone or email).
• Performs data entry, which includes inputting clients’ personal biographic or corporate information into firm software.
• Schedules and coordinates meetings and conferences, including greeting client and distribution of material.

Qualifications

• Outstanding written and verbal professional communications; ability to professionally interact with clients, attorneys, and staff is required.
• Proficiency in Microsoft applications with advanced level in Microsoft Word and Outlook.
• Technical legal writing and memo/letter creation required.
• Experience with litigation and corporate law
• Experience with local State and Federal Court Rules for E-Filings, including agencies such as the EEOC and NLRB
• Willingness to expand Court Rule and E-Filing knowledge within other jurisdictions.
• Experience with electronic Document Management Systems (iManage preferred) required.
• Excellent document processing skills, typing skills, proof-reading skills and high level attention to detail required.
• Ability to manage multiple tasks and projects as work comes in and information is supplied.
• High degree of resourcefulness and problem-solving acumen
• 5-10 years of legal or related experience is preferred.
• High School Diploma or equivalent experience required; College degree preferred.
• Ability to work overtime is required.

The salary range for this role is $85,000 - $100,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.