Legal Administrative Assistant

Robins-Kaplan-LLP-; Minneapolis (MN); On-site; USD 41,000 - 61,000; Full time

Job summary

Robins Kaplan LLP is seeking a Legal Administrative Assistant to provide essential support to attorneys and legal staff. The role requires professionalism, confidentiality, initiative, flexibility, and dependability, with duties spanning e-filing, docketing, preparing documents, managing files, and coordinating travel and deposits.

The position emphasizes strong client service, written and verbal communication, discretion with sensitive information, and proficiency in Microsoft Office and legal

Qualifications

• Experience as a Legal Administrative Assistant required.
• Strong client service and communication skills required.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office and document management tools.

Responsibilities

• E-file and serve in state, federal, and appellate courts.
• Docket court dates and case deadlines.
• Draft fee agreements.
• Perform file openings and conflict checks.
• Prepare legal documents, exhibits, and case-related materials.
• Manage physical and electronic case files.
• Coordinate deposition and trial logistics.
• Process and reconcile expenses and invoices.
• Draft and send client and potential client correspondence.
• Create shell templates in accordance with court requirements.
• Register and log attorney admissions, licenses, and registrations.
• Assist with timekeeping.
• Track and file Continuing Legal Education credits.
• Prepare meeting/event materials, distribute accordingly.
• Coordinate travel logistics and itineraries.
• Assist with business development and social media efforts.
• Provide back-up support to other legal assistants.
• Perform day-to-day administrative functions, such as: distribute/send mail, screen and place phone calls, etc.
• Complete additional duties as requested

Skills

Client service

Communication skills

Discretion

Time management

Prioritize workload

Professionalism

Team player

Education

Associate’s degree or Bachelor's degree desired

Tools

Microsoft Office Suite

Zoom

Ironclad

Emburse

Document management system

Job description

The Legal Administrative Assistant provides administrative support to legal professionals and attorneys in the fulfillment of their responsibilities with the law firm. The position requires a high degree of professionalism, confidentiality, discretion, initiative, flexibility, and dependability.

ESSENTIAL FUNCTIONS:

• E-file and serve in state, federal, and appellate courts
• Docket court dates and case deadlines
• Draft fee agreements
• Perform file openings and conflict checks
• Prepare legal documents, exhibits, and case-related materials
• Manage physical and electronic case files
• Coordinate deposition and trial logistics
• Process and reconcile expenses and invoices
• Draft and send client and potential client correspondence
• Create shell templates in accordance with court requirements
• Register and log attorney admissions, licenses, and registrations
• Assist with timekeeping
• Track and file Continuing Legal Education credits
• Prepare meeting/event materials, distribute accordingly
• Coordinate travel logistics and itineraries
• Assist with business development and social media efforts
• Provide back-up support to other legal assistants
• Perform day-to-day administrative functions, such as: distribute/send mail, screen and place phone calls, etc.
• Complete additional duties as requested

COMPETENCIES:

• Organizational expertise
• Client service know-how
• Good judgment
• Flexibility
• Analytical thinking
• Professionalism
• Team player

KNOWLEDGE / SKILLS:

• Deliver outstanding client service with a can-do attitude
• Possess strong verbal and written communication skills, including: spelling, grammar, and proofreading proficiency
• Exercise discretion in handling confidential, controversial, or sensitive information
• Demonstrate high degree of professionalism
• Use initiative and independent judgment within established guidelines
• Prioritize workloads appropriately
• Interpret data accurately and present information concisely
• Work well under pressure and within tight deadlines
• Microsoft Office Suite, Zoom, Ironclad, Emburse, and document manage system proficiency

EDUCATION & EXPERIENCE:

Experience as a Legal Administrative Assistant required. Associate’s or Bachelor’s degree desired. Business Litigation or Intellectual Property and Technology desired, but not required.

PHYSICAL DEMANDS:

Work is performed in a professional office environment and requires the following during the work day:

• Individual will interact regularly with others verbally, in-person, and via written communication
• Operate computer and other office equipment such as a copy machine, printer, telephone, etc.
• Ability to move/traverse about the office intermittently throughout the day (attend meetings, access file cabinets, obtain supplies from supply room, etc.)
• Must be able to remain in a stationary position for long periods of time (working at a computer)

IN ADDITION TO THE ESSENTIAL FUNCTIONS OUTLINED ABOVE:

• Individual in this position will provide additional assistance and support as directed by his/her supervisor
• This job description is subject to change at any time

The hourly pay rate for this position is $30.20 - $44.87 per hour, depending on experience. This is a non-exempt position eligible for overtime. Actual pay will be adjusted based on experience and other job related factors permitted by law.

It is the policy of Robins Kaplan LLP to provide equal employment opportunities for all without regard to race, color, religion, gender, gender identity/expression, sexual orientation, age, national origin, disability or any other status protected by federal, state or local law. It is also our policy to work with individuals with disabilities when reasonable accommodations, sufficient to allow a person with a disability to perform the essential functions of their job, may be needed. It is our policy to be a workplace free from illegal discrimination and harassment.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.