Legal Admin Specialist: Court & Docs Support

Robins Kaplan; Minneapolis (MN); On-site; USD 42,000 - 62,000; Full time

Job summary

Robins Kaplan is seeking a Legal Administrative Assistant to provide professional, confidential administrative support to our legal team.

The role includes e-filing in state, federal, and appellate courts, docketing deadlines, drafting fee agreements, managing case files, coordinating travel, and assisting with timekeeping and CLE tracking. Strong communication and discretion are essential in this fast-paced law firm environment.

Qualifications

• Experience as a Legal Administrative Assistant is required.
• Associate’s or Bachelor’s degree desired.
• Business Litigation or Intellectual Property and Technology experience is desirable but not required.

Responsibilities

• E-file and serve in state, federal, and appellate courts.
• Docket court dates and case deadlines.
• Draft fee agreements.
• Perform file openings and conflict checks.
• Prepare legal documents, exhibits, and case materials.
• Manage physical and electronic case files.
• Coordinate deposition and trial logistics.
• Process and reconcile expenses and invoices.
• Draft and send client correspondence.
• Coordinate travel logistics and itineraries.
• Assist with timekeeping and CLE tracking.

Skills

Organizational expertise

Client service

Good judgment

Flexibility

Analytical thinking

Professionalism

Team player

Education

Associate or Bachelor’s degree desired

Tools

Microsoft Office Suite

Zoom

Ironclad

Emburse

Document management system

Job description

Robins Kaplan is seeking a Legal Administrative Assistant to provide professional, confidential administrative support to our legal team.

The role includes e-filing in state, federal, and appellate courts, docketing deadlines, drafting fee agreements, managing case files, coordinating travel, and assisting with timekeeping and CLE tracking. Strong communication and discretion are essential in this fast-paced law firm environment.