Administrative Assistant

Davis Polk & Wardwell LLP; Redwood City (CA); Hybrid; USD 85,000 - 135,000; Full time

Job summary

Davis Polk & Wardwell LLP in Redwood City, CA is seeking an Administrative Assistant to provide secretarial, technical and organizational support to lawyers and managers. You will manage calendars, draft and print documents, handle calls, review mail, prepare client bills and track expenses, and assist with special projects.

The role requires discretion, reliability and strong MS Office skills in a collaborative hybrid environment.

Qualifications

• Associate degree or higher required.
• 1 to 5 years of experience as an administrative assistant or paralegal.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Discrete handling of confidential information.

Responsibilities

• Create, revise and print correspondence, memoranda and other legal documents.
• Answer and place telephone calls professionally; take messages.
• Review electronic and physical mail and other correspondence.
• Establish and maintain calendar for principals; make appointments and travel arrangements.
• Organize client and internal meetings; input attorney time and reimbursable expenses.
• Prepare client bills and track payments; understand and calculate billing invoices.
• Cover Reception as needed; complete special projects as assigned.

Skills

Interpersonal skills

Written and verbal communication

Team collaboration

Education

Associate Degree or higher

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

## Administrative AssistantApply: Hybrid: Northern California: Full time: Posted Yesterday: JR10354Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit davispolk.com.**Position Summary**The **Administrative Assistant** provides secretarial, technical and organizational assistance to lawyers and other managerial staff, as assigned. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through understanding of the Firm’s policies as a valued member of a support team.Location: Redwood City, CA**Essential Duties and Responsibilities**Typical responsibilities include, but are not limited to, the following:* Create, revise and print correspondence, memoranda and other legal documents* Answer and place telephone calls professionally; take accurate and complete messages* Review electronic and physical mail and other correspondence* Establish and maintain calendar for principals* Make appointments and travel arrangements for principals* Organize client and internal meetings* Input attorney time and reimbursable expenses* Prepare client bills and track payments* Understand and calculate financials related to billing invoices* Fill printers and copier with paper each morning and during the day as necessary* Cover Reception as needed* Complete special projects as assigned**Qualifications/Position Requirements*** Ability to manage a varied workload and meet deadlines* Must be punctual and reliable* Proficient in MS Word, Excel, PowerPoint, Outlook and other applications as needed* Strong interpersonal skills* Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude* Flexibility in daily schedule to accommodate unexpected situations arising from attorneys/legal assistants and other staff* Excellent written and verbal communication skills* Ability to proofread typed material for typographical, spelling and grammatical errors* Ability to type with speed and accuracy* Ensure confidentiality of all the Firm’s and clients documentation and information**Education and/or Experience*** Associate Degree or higher* 1 to 5 years’ experience as an administrative assistant or paralegal**Compensation**The expected base salary for this position ranges from $85,000 - $135,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.