Legal Administrative Assistant — Corporate Legal Support

HDR, Inc.; Omaha (NE); On-site; USD 42,000 - 65,000; Full time

Job summary

HDR, Inc. seeks a collaborative Legal Administrative Assistant to join its Legal Department in Omaha. The ideal candidate provides executive-level administrative support, handles confidential matters, and maintains legal files and calendars.

Responsibilities include drafting correspondence, coordinating meetings, travel, and expense reports, and supporting the legal team with discovery and bar reporting. Flexibility for evolving tasks is valued in HDR's employee-owned culture.

Qualifications

• High School diploma or equivalent.
• A minimum of 3 years' experience working as an assistant for senior leaders of an organization.
• Proficient with Microsoft Office Suite including Outlook.
• Knowledgeable and proficient in the use of multi-media communication techniques and equipment including online conferencing.
• Ability to exercise discretion with highly confidential matters.
• Ability to write clearly and exercise strong communication skills.
• Ability to work with and take direction from multiple levels of professional staff.
• Ability to work under pressure in a team environment with strong attention to detail and ability to work independently.
• Self-motivated, well organized with the flexibility and ability to prioritize, adjust to changes, and handle multiple tasks at once.
• Ability to meet deadlines
• An attitude and commitment to being an active participant of our employee-owned culture

Responsibilities

• Manage the Legal Department’s email distribution groups, main phone line, inboxes, fax account, and mail distribution.
• Review incoming correspondence and communications and draft correspondence outlined by attorneys and paralegals.
• Maintain General Counsel’s calendar, scheduling conferences, meetings, and video conferences.
• Prepare agendas, presentations, charts, graphs, and PowerPoint slides for the Legal team; assist with meeting minutes.
• Arrange travel and prepare expense reports.
• Maintain and organize legal files and integrate new information.
• Oversee outside counsel management system: Legal Tracker.
• Manage SharePoint and record retention obligations.
• Administer the department’s corporate credit card and ensure expenses are allocated promptly and accurately.
• Provide administrative support to HDR Legal, including discovery preparation and bar association reporting.
• Support HDR Legal’s role in a global, growing enterprise.
• Handle confidential time-sensitive material and other duties as needed.

Skills

Discretion with confidential matters

Strong communication skills

Teamwork

Education

High School diploma or equivalent

Tools

Microsoft Office Suite / Outlook

Adobe

Visio

DocuSign

Legal Tracker

Job description

HDR, Inc. seeks a collaborative Legal Administrative Assistant to join its Legal Department in Omaha. The ideal candidate provides executive-level administrative support, handles confidential matters, and maintains legal files and calendars.

Responsibilities include drafting correspondence, coordinating meetings, travel, and expense reports, and supporting the legal team with discovery and bar reporting. Flexibility for evolving tasks is valued in HDR's employee-owned culture.