Legal Administrative Assistant

The Law Office of David G. Moss; Virginia; On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Salary range: $40,000–$50,000 annually

Paid vacation: 10 days

Paid sick leave: 5 days

Paid holidays

Professional development stipend

Growth opportunities

Job summary

The Law Office of David G. Moss, PLLC seeks a highly organized Legal Assistant to join a small, client-focused team in Virginia. You will manage client communications, coordinate case information, and maintain both physical and electronic files with strict confidentiality.

Responsibilities include calendar tracking, document preparation, and quality control under attorney supervision. Clio experience and a desire to grow within a long-term role are valued in this collaborative, supportive

Qualifications

• Exceptional attention to detail, accuracy, and organization.
• Excellent written and verbal communication skills, with a friendly, professional, and client-focused approach.
• Ability to manage multiple priorities, meet deadlines, and consistently follow through on responsibilities.
• Self-motivated, dependable, and comfortable working independently while knowing when to ask questions.
• Strong computer skills and the ability to learn new software and office procedures.
• Sound judgment, discretion, and a commitment to maintaining client confidentiality.
• Willingness to receive feedback, learn new skills, and grow professionally.

Responsibilities

• Serve as a primary point of contact for clients, providing friendly, professional, and responsive service by phone, email, and in person.
• Gather client information, schedule appointments, provide routine updates, and communicate with courts, law enforcement, opposing counsel, and other parties.
• Open, organize, and maintain physical and electronic case files, ensuring information and documents are complete, current, and easily accessible.
• Accurately track court appearances, deadlines, appointments, and other important dates, verifying information against source documents.
• Draft routine legal documents, correspondence, engagement agreements, and standard court motions under attorney supervision.
• Review documents and data entries for completeness, accuracy, spelling, grammar, formatting, and inclusion of all pertinent information.
• Maintain accurate case information, document substantive client communications, track follow-ups, and enter time on retained matters.
• Proactively track assignments, anticipate next steps, and ensure tasks and follow-ups are completed accurately and on time.
• Ensure criminal files are organized and ready for court, including required reports, correspondence, and supporting documents.
• Help maintain a tidy, organized, and welcoming office environment, including shared spaces and office supplies.
• Assist with occasional light walks and basic care for Phillip, our four-legged Chief Morale Officer.

Skills

Attention to detail

Accuracy

Organization

Written communication

Verbal communication

Multitasking

Confidentiality

Learning willingness

Dependability

Tools

Clio

Legal document prep

Job description

About the Opportunity

The Law Office of David G. Moss, PLLC is seeking a highly organized, detail-oriented, and dependable Legal Assistant to join our team. Our firm primarily handles criminal defense, real estate transactions, and estate planning, along with select family law and other legal matters.

As a small law firm, we value excellent client service, teamwork, initiative, and attention to detail. We're looking for someone who takes ownership of their work, anticipates needs, and can manage multiple responsibilities while ensuring important details don't fall through the cracks.

We're especially interested in someone looking for a long-term professional home. We want to invest in a team member who is eager to learn, grow their skills, take on greater responsibilities, and build a lasting career with our firm.

Key Responsibilities

• Client Communication: Serve as a primary point of contact for clients, providing friendly, professional, and responsive service by phone, email, and in person.
• Client & Case Coordination: Gather client information, schedule appointments, provide routine updates, and communicate with courts, law enforcement, opposing counsel, and other parties.
• Case Management: Open, organize, and maintain physical and electronic case files, ensuring information and documents are complete, current, and easily accessible.
• Calendar & Deadline Management: Accurately track court appearances, deadlines, appointments, and other important dates, verifying information against source documents.
• Document Preparation: Draft routine legal documents, correspondence, engagement agreements, and standard court motions under attorney supervision.
• Quality Control: Review documents and data entries for completeness, accuracy, spelling, grammar, formatting, and inclusion of all pertinent information.
• Clio & Recordkeeping: Maintain accurate case information, document substantive client communications, track follow-ups, and enter time on retained matters.
• Task Management: Proactively track assignments, anticipate next steps, and ensure tasks and follow-ups are completed accurately and on time.
• Court Preparation: Ensure criminal files are organized and ready for court, including required reports, correspondence, and supporting documents.
• Office Support: Help maintain a tidy, organized, and welcoming office environment, including shared spaces and office supplies.
• Chief Morale Officer Support: Assist with occasional light walks and basic care for Phillip, our four-legged Chief Morale Officer, who takes his office responsibilities very seriously!

Qualifications & Skills

Required

• Exceptional attention to detail, accuracy, and organization.
• Excellent written and verbal communication skills, with a friendly, professional, and client-focused approach.
• Ability to manage multiple priorities, meet deadlines, and consistently follow through on responsibilities.
• Self-motivated, dependable, and comfortable working independently while knowing when to ask questions.
• Strong computer skills and the ability to learn new software and office procedures.
• Sound judgment, discretion, and a commitment to maintaining client confidentiality.
• Willingness to receive feedback, learn new skills, and grow professionally.

Preferred

• Previous experience in a law firm or legal administrative role.
• Familiarity with Clio, Virginia court procedures, or legal document preparation.

What Success Looks Like

Success in this position means the attorney and clients can rely on you to keep matters moving forward accurately, efficiently, and professionally.

• Exceptional Client Service: Clients feel welcomed, informed, and confident that their questions and concerns are being addressed.
• Accuracy & Attention to Detail: Court dates and deadlines are correct, documents contain all pertinent information, and work is thoroughly reviewed for factual, spelling, and grammatical accuracy.
• Complete & Organized Files: Physical and electronic files are current, accurate, and readily accessible without searching for missing information.
• Ownership & Follow-Through: Responsibilities are completed without repeated reminders, important information is documented, and potential issues are identified proactively.
• Growth & Initiative: You welcome feedback, continuously improve your work, and demonstrate an interest in expanding your skills and responsibilities.
• Starting Salary: $40,000–$50,000 annually, depending on qualifications and experience.
• Paid Vacation: 10 days annually.
• Paid Sick Leave: 5 days annually.
• Paid time off for most state holidays.
• Professional development stipend for approved training and courses.
• Friendly, collaborative small-firm environment.
• Long-Term Growth Opportunities: Potential to take on additional responsibilities and increase compensation as your skills, experience, and contributions to the firm grow.