Legal Administrative Assistant | Growth & Client Service

The Law Office of David G. Moss; Virginia; On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Salary range: $40,000–$50,000 annually

Paid vacation: 10 days

Paid sick leave: 5 days

Paid holidays

Professional development stipend

Growth opportunities

Job summary

The Law Office of David G. Moss, PLLC seeks a highly organized Legal Assistant to join a small, client-focused team in Virginia. You will manage client communications, coordinate case information, and maintain both physical and electronic files with strict confidentiality.

Responsibilities include calendar tracking, document preparation, and quality control under attorney supervision. Clio experience and a desire to grow within a long-term role are valued in this collaborative, supportive

Qualifications

• Exceptional attention to detail, accuracy, and organization.
• Excellent written and verbal communication skills, with a friendly, professional, and client-focused approach.
• Ability to manage multiple priorities, meet deadlines, and consistently follow through on responsibilities.
• Self-motivated, dependable, and comfortable working independently while knowing when to ask questions.
• Strong computer skills and the ability to learn new software and office procedures.
• Sound judgment, discretion, and a commitment to maintaining client confidentiality.
• Willingness to receive feedback, learn new skills, and grow professionally.

Responsibilities

• Serve as a primary point of contact for clients, providing friendly, professional, and responsive service by phone, email, and in person.
• Gather client information, schedule appointments, provide routine updates, and communicate with courts, law enforcement, opposing counsel, and other parties.
• Open, organize, and maintain physical and electronic case files, ensuring information and documents are complete, current, and easily accessible.
• Accurately track court appearances, deadlines, appointments, and other important dates, verifying information against source documents.
• Draft routine legal documents, correspondence, engagement agreements, and standard court motions under attorney supervision.
• Review documents and data entries for completeness, accuracy, spelling, grammar, formatting, and inclusion of all pertinent information.
• Maintain accurate case information, document substantive client communications, track follow-ups, and enter time on retained matters.
• Proactively track assignments, anticipate next steps, and ensure tasks and follow-ups are completed accurately and on time.
• Ensure criminal files are organized and ready for court, including required reports, correspondence, and supporting documents.
• Help maintain a tidy, organized, and welcoming office environment, including shared spaces and office supplies.
• Assist with occasional light walks and basic care for Phillip, our four-legged Chief Morale Officer.

Skills

Attention to detail

Accuracy

Organization

Written communication

Verbal communication

Multitasking

Confidentiality

Learning willingness

Dependability

Tools

Clio

Legal document prep

Job description

The Law Office of David G. Moss, PLLC seeks a highly organized Legal Assistant to join a small, client-focused team in Virginia. You will manage client communications, coordinate case information, and maintain both physical and electronic files with strict confidentiality.

Responsibilities include calendar tracking, document preparation, and quality control under attorney supervision. Clio experience and a desire to grow within a long-term role are valued in this collaborative, supportive