Commercial Administrative Assistant - Saint Petersburg, FL

Phospholutions LLC; Saint Petersburg (FL); Hybrid; USD 40,000 - 55,000; Full time

Job summary

A leading agtech start-up is seeking a Commercial Administrative Assistant to manage customer relationships, support marketing efforts, and provide administrative support. The role offers hybrid work options and requires strong communication and organizational skills. Ideal candidates will have relevant education and experience in a fast-paced environment.

Qualifications

• Minimum two years of experience in administrative support, preferably within sales or marketing teams.
• Experience with event coordination and financial tracking/reporting.
• Fluent in English language.

Responsibilities

• Managing full customer lifecycle from lead generation to post-sale support.
• Supporting marketing efforts and events.
• Providing administrative support to sales and marketing teams.

Skills

Communication

Problem Solving

Time Management

Customer Service

Education

Associate degree in business, marketing, or a related field

Bachelor's degree in business administration or marketing (preferred)

Tools

Pipedrive

Microsoft Office Suite

Job description

WE ARE MINDFUL, ORIGINAL, & BOLD
Phospholutions, Inc. is an award-winningand venture-backed agtechstart-up company enhancing global phosphorus use. Phospholutions is experiencing exponential growth with the recent launch of their proprietary RhizoSorb technology helping reduce the environmental impact of fertilizers and helping growers achieve more from their crop inputs.

Headquartered in State College, PA, Phospholutions is growing their team to support the commercial launch of RhizoSorb technology following multiple years of successful field trials, three decades of academic research, and backed by leading industry investors, with a Commercial Administrative Assistant.The location for this role is Saint Petersburg, FL or State College, PA with a hybrid work schedule (three days in office, two days at home) after orientation and onboarding is completed.

If you are an experienced, self-motivated administrative professional seeking a new career opportunity providing operational and administrative support, are customer focused, detail oriented, able to multitask and quickly switch focus and tasks, we highly encourage you to apply for this position!

JOB OBJECTIVE
We value energy, passion, authenticity, creativity…and results! The individual hired for this position will assume ownership of and perform a diverse range of tasks, becoming an essential member of our Commercial team. Supporting, managing, and achieving critical responsibilities for our internal commercial sales and marketing teams while providing exceptional customer service to internal and external stakeholders.

Among other responsibilities, this position requires the knowledge, skills and ability to understand and execute the following:

• Managing full customer lifecycle from lead generation and onboarding to delivery and post-sale support
  • Customer order support - Entering and managing orders and coordinating with customers to ensure fulfillment
  • Lead generation and onboarding – Create, track and manage leads and opportunities in our CRM (Pipedrive), ensuring data integrity and timeliness; monitor and update customer, lead and sales data for report generation and insights for leadership
  • Delivery and post-sale support – Maintain client relationships, handle inquires and process new orders, changes, modifications and/or cancellations
• Supporting marketing efforts and events
  • First-level support for the sales team on marketing inquiries, tools and systems providing guidance and training when necessary
  • Track commercial events, coordinate related logistics and assist with event ROI financial reporting
  • Organize and manage inventory for marketing materials (product guides, one-pagers, tradeshow materials, etc.)
• Administrative support
  • Understand, interpret and enter commercial and marketing data of sales figures, metrics, and other key data used to produce reports to support decision making
  • Support the Vice President of Sales & Marketing and the Vice President of Business Development with scheduling, meeting preparation, note taking and travel arrangements
  • Develop and manager standard operation procedures (SOPs) for sales support tasks and projects
  • Welcome and direct clients/visitors for in-office meetings and/or off-site events/shows/meetings

This role will report to our Vice President of Sales and Marketing.

EDUCATION & EXPERIENCE

• Associate degree in business, marketing, or a related field required. Bachelor's degree in business administration, marketing, or a related field preferred
• Minimum two years’ experience inadministrative support, preferably within sales or marketing teams
• Experience managing a CRM platform. Experience with Pipedrive is a plus
• Experience with event coordination and financial tracking/reporting related to event coordination
• Knowledge of sales & marketing principles is a plus

MINIMUM REQUIREMENTS

• Applicant must be authorized to work in the United States on a full-time, continuous basis. This company does not sponsor applicants for work visas
• Maintain organized documentation and filing systems relevant to sales and marketing
• Provide administrative support to company team members when needed
• Establish and manage relationships with internal and external stakeholders
• Good time management skills and the ability to prioritize tasks to meet short deadlines
• Self-motivation and drive to exceed goals while working effectively with minimal direction
• Critical thinking, problem solving and deductive and inductive reasoning
• Fluent in English language
• “Day-1 Expert-level” proficiency in Microsoft Office applications (Outlook, Excel, PowerPoint, and Word)
• Valid driver’s license and ability to travel to multiple work locations as needed
• This position will require some travel – 10%
• Background checks (criminal/education/employment/reference/credit/DMV) will be performed; results must be satisfactory to the company.
• If hired, must adhere to all company policies and procedures and other prescribed best practices/industry standards

WORK ENVIRONMENT & PHYSICAL DEMANDS

• The job is primarily performed indoors in a traditional office setting with prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 30 pounds

ADDITIONAL INFORMATION

• This is an IMMEDIATE opportunity, BUT we are looking for an awesome new team member, so the position will remain open until filled.
• Our company utilizes E-Verify to verify employment eligibility. You can learn about this program by visiting the E-Verify website.
• The Company reserves the right to alter, change, modify and/or terminate this job posting at any time without notice, or obligation. No recruiters, please; principal applicants only.

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Phospholutions, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, familial status, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail [e-mail] let us know the nature of your request and your contact information.