Legal Administrative Assistant

W3Global; Stamford (CT); On-site; USD 65,000 - 85,000; Full time

Job summary

W3Global is seeking a Legal Administrative Assistant in Stamford, CT to support attorneys and staff with a focus on accuracy and service. The role requires knowledge of firm and practice admin processes, IT systems, and research tools, with the ability to manage multiple projects and communicate effectively.

Work 3 days per week in the office and contribute to drafting, proofreading, filing, and calendar coordination.

Qualifications

• Knowledge of firm and practice admin processes and IT systems.
• Broad understanding of clients, matters and practices.
• Ability to manage multiple projects and communicate effectively.

Responsibilities

• Prepare and revise wide variety of legal documents using word processing and document management tools.
• Provide guidance on software usage and troubleshoot issues.
• Assist onboarding and badge activation for new hires.
• File, scan, organize, and transmit legal documents promptly.
• Proofread, revise, and redline documents.
• Schedule meetings and travel arrangements; manage check requests.

Skills

Word processing

Document management

Troubleshooting

Onboarding

Tools

Microsoft Word

Document management systems

Job description

• This position performs a variety of administrative support duties and delivers high-quality services to attorneys and other staff members, exhibiting commitment to integrity and excellence. The position requires thorough knowledge of all firm and practice-specific administrative processes and procedures, information technology systems and research tools; also requires broad-based understanding of the clients, matters and associated practices. The scope of responsibilities includes prioritizing, managing and following through on multiple projects, and communicating effectively with attorneys and other staff members.

About The Job

• This position performs a variety of administrative support duties and delivers high-quality services to attorneys and other staff members, exhibiting commitment to integrity and excellence. The position requires thorough knowledge of all firm and practice-specific administrative processes and procedures, information technology systems and research tools; also requires broad-based understanding of the clients, matters and associated practices. The scope of responsibilities includes prioritizing, managing and following through on multiple projects, and communicating effectively with attorneys and other staff members.

Job Responsibilities/duties May Include, But Are Not Limited To

• Use word processing and document management software and applications to compose, prepare and revise, format and finalize a wide variety of legal documents including confidential correspondence, reports, contracts, pleadings, charts, tables, drafts, memos, lists and other documents. comfortable utilizing Word for a majority portion of the role.
• Provide support and guidance to others regarding software and document management; answer questions, troubleshoot problems, teach or instruct others on use of systems
• Assist with onboarding activities such as providing orientation training on document management and activating key cards for new hires
• Resolve low level technical issues and escalation complex issues to the appropriate support group for effective resolution
• File, organize, scan, copy and send legal documents in a timely manner
• Proofread, revise and redline versions of documents
• Additional responsibilities may include scheduling meetings and travel arrangements, assisting with check requests, and replacing lost/damaged key cards
• Respond quickly to problems and demonstrate skillful problem solving
• Work with other team members to ensure that the highest level of client satisfaction and communication is maintained at all times
• Work as part of the Legal Assistant/Word Processing team to assist with overflow and provide assistance to all attorneys as needed
• Other duties as assigned

Legal Admin Assistant

• 3 days a week in office
• 65-85K