Legal Assistant

Addison Group; St. Louis (MO); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Addison Group is seeking an experienced Legal Assistant in St. Louis to provide high-level administrative support to a busy transactional practice within a respected global law firm.

You will anticipate needs, manage competing priorities with minimal supervision, and maintain meticulous attention to detail in a demanding setting. The role requires five years of admin experience in a law-related environment, strong billing familiarity, and proficiency with Microsoft Office.

Qualifications

• Five+ years of administrative experience in a law firm or corporate legal department.
• Prior legal billing experience is required.
• Experience managing physical and electronic files.
• Experience preparing, editing, formatting, and proofreading legal documents.
• High school diploma required; associate's or bachelor's degree preferred.

Responsibilities

• Prepare, revise, format, and proofread legal documents and correspondence.
• Maintain organized matter files, physical and electronic.
• Coordinate document activity via client portals and databases.
• Monitor dates, open items, and matter progress with updates to attorneys.
• Review client pre-bills and liaise with billing team.
• Assist attorneys with time entry, billing, and expenses.
• Communicate professionally with clients, counsel, and colleagues.
• Manage calendars and arrange meetings, travel, and conference rooms.
• Open/close client matters and complete new-matter documentation.

Skills

Administrative experience

Time management

Communication skills

Microsoft Office proficiency

Document management

Attention to detail

Professional presence

Self-directed

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Adobe Acrobat

Legal tech: iManage/Intapp/Aderant

Job description

Location (city, state): St. Louis, Missouri

Assignment Type: Direct Hire

Pay: $70,000 - $80,000 annually

Work Schedule: Monday - Friday, 8:30 a.m.-5:00 p.m., with a one-hour lunch. This is a 37.5-hour workweek, requiring at least 4 days onsite.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a highly respected global law firm recognized for its collaborative culture, commitment to excellence, and high standards of client service. The firm offers the resources and professional opportunities of an international organization while maintaining a supportive, team-oriented environment within its St. Louis office.

Job Description:

The St. Louis office is seeking an experienced Legal Assistant to provide high-level administrative support to a busy transactional legal practice.

The ideal candidate will be polished, highly organized, proactive, and comfortable managing competing priorities with limited oversight. This role requires someone who can anticipate needs, maintain exceptional attention to detail, and remain one step ahead in a demanding professional environment.

Key Responsibilities:

• Prepare, revise, format, and proofread correspondence, agreements, presentations, spreadsheets, and other legal documents
• Maintain organized physical and electronic matter files while ensuring documents are accurately stored and easily accessible
• Coordinate document activity through client portals, extranets, and internal databases
• Monitor important dates, open items, and matter progress, providing timely updates and reminders to attorneys
• Review and revise client pre-bills before submitting them to the billing team
• Research outstanding invoices and follow up on billing or payment questions when requested
• Assist attorneys with time entry, billing activities, expense reports, and vendor payment requests
• Communicate professionally with clients, outside counsel, internal departments, and other external contacts
• Manage complex calendars and arrange meetings, conference calls, conference rooms, and reminders
• Coordinate domestic and international travel through the firm's designated travel provider
• Open and close client matters, assist with conflict checks, complete new-matter documentation, and prepare engagement materials
• Maintain contact information, prepare mailing materials, and coordinate correspondence as needed
• Support the development of client proposals, presentations, and other business materials
• Answer and route calls for attorneys and other members of the legal team
• Provide backup coverage and assist colleagues with overflow projects
• Help train or orient new and less-experienced administrative team members when needed
• Perform additional administrative and practice-support duties as assigned

Qualifications:

• At least five years of administrative experience within a law firm, corporate legal department, or comparable professional services environment
• Prior legal billing experience is required
• Strong experience managing both physical and electronic files is required
• Experience preparing, editing, formatting, and proofreading legal or highly detailed business documents
• High school diploma required; associate's or bachelor's degree preferred
• Proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint
• Experience with Adobe Acrobat and document management, timekeeping, billing, or workflow platforms
• Familiarity with iManage, Intapp, Aderant, or similar legal technology is strongly preferred
• Ability to work effectively in a high-volume environment while balancing planned responsibilities and urgent requests
• Exceptional accuracy, organization, judgment, and follow-through
• Strong written and verbal communication skills
• Professional presence and the ability to build trusted relationships with attorneys, clients, and colleagues
• Self-directed, resourceful, and comfortable anticipating needs before they are raised
• Transactional, corporate, insurance, or other business-focused legal experience is preferred
• Paid overtime for hours worked beyond 40 per week
• Comprehensive health and wellness benefits
• A minimum of 20 paid days off, based on position and tenure
• 11 paid firm holidays
• Paid parental leave
• Access to backup childcare assistance
• Fertility and family-forming benefits for eligible employees
• 401(k) savings and potential profit-sharing opportunities
• Commuter benefits where applicable
• Student loan refinancing resources
• Modern, newly designed St. Louis office
• Collaborative team culture within a well-established global law firm

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.