Legal Administrative Assistant

Center for Digital Governmtent; Annapolis (MD); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading organization in Annapolis is seeking a full-time Legal Administrative Assistant to support attorneys in various legal areas. The role involves preparing legal documents, maintaining files, and facilitating communication between court personnel and attorneys. Ideal candidates have strong organizational skills and a solid understanding of legal terminology. This position offers a dynamic work environment with opportunities for professional growth.

Benefits

Medical/Health Insurance Plans

Dental Insurance

Vision Insurance

Employee Life Insurance

Disability Income Insurance

Pension Plan

Annual Leave

Employee Assistance Program

Qualifications

• Four years of experience in legal secretarial work.
• Knowledge of legal documents and judicial practices.

Responsibilities

• Prepares and processes legal documents.
• Maintains attorney workload on case management system.
• Responds to inquiries from court personnel and attorneys.

Skills

Organizational Skills

Communication Skills

Legal Terminology

Education

High School Diploma

Tools

DocuSign

Case Management System

Job description

Position Description

This announcement will be used to fill a full-time permanent Legal Administrative Assistant position in the Office of Law.

This position supports five attorneys in the practice areas of land use, code enforcement, tax sale foreclosures, and contracts. Further, this position is responsible for accurately preparing documents, generating monthly reports, maintaining files, obtaining information, and entering data into the case management system.

NATURE AND VARIETY OF WORK Work involves contact with court personnel, attorneys, county employees and the public to provide information and facilitate the flow of cases. An employee in this class has considerable knowledge of legal terminology, preparing legal documents and judicial practices and proceedings. The complexity of work varies from assignments in preparation of legal documents, researching information, responding to requests, organizing data, and meeting mandated deadlines. The scope of work performed impacts on the effectiveness and efficiency to provide legal advice and services within the Office of Law. Supervision is received from a higher-level administrative employee. Work is performed in an office environment.

Examples Of Duties And Knowledge, Skills And Abilities

(Note: The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class. They are not intended to include all of the essential functions of all positions in the class.)

Prepares, types, transcribes, and processes a variety of legal documents.

Accesses the computer to process, retrieve, and disseminate information and documents, including word processing functions for letters, memoranda and legal documents.

Collects, assembles, organizes, and submits data from files and records for inclusion in reports and assignments. Reviews documents and correspondence for accuracy and conformity to standard procedures.

Responds to questions from outside attorneys, court personnel, and County employees and recognizes the need to refer more complex issues to a supervisor.

Prepares initial pleadings for Attorney's signature.

Upload contracts into DocuSign, enter attorney edits, and approval routing.

Maintains attorneys' list of contracts. Maintains Attorney workload on case management system.

Files and retrieves documents.

Knowledge, Skills And Abilities

Considerable knowledge of planning, organizational and communication skills and of office policy and procedures.

Considerable knowledge of the legal system, modern office practices, and preparation of legal documents and terminology.

Knowledge of the department's organization and functions and other county functions that impact on departmental operations.

Ability to make judgments regarding appropriate responses to questions or situations and to recognize the need to refer more complex issues to a supervisor.

Ability to work independently on difficult or complex office support tasks and to prepare, verify, and correct legal documents and instruments.

Ability to proofread for accuracy and conformity to standard practices.

Ability to operate a computer using standard word processing programs.

Ability to handle multiple tasks and projects.

Minimum Qualifications

Graduation from high school; four (4) or more years of experience in legal secretarial work; and a passing score on appropriate proficiency tests.

Supplemental Qualifications

Preferences will be given to applicants who possess:

• Five years of experience with electronic filing in Maryland Courts.
• Five years of experience with DocuSign or other applications that manage electronic signatures of agreements.
• Possession of exceptional organizational skills and attention to detail.
• Medical/Health Insurance Plans
• Open Access Aetna Select HMO-EPO
• Aetna Open Choice PPO
• Dental Insurance
• CIGNA Dental PPO (Buy-Up)
• CIGNA Dental PPO (CORE)
• CIGNA Dental HMO (DHMO)
• Vision Insurance
• EyeMed
• Employee Life Insurance
• Term insurance of up to 2 times salary ($100,000 maximum) for employees at no cost.
• Ability to purchase Supplemental & Dependent Life Insurance
• Disability Income Insurance
• Pension Plan
• Normal retirement after 30 years of service or Age 60 and 10 years of service or election to enroll in the Employees Retirement Savings Plan.
• Deferred Compensation Section 457 Plan
• Direct Deposit
• Credit Union
• Holidays
• Twelve days provided per year, thirteen in general election year
• Annual Leave
• Less than 3 years - 13 days
• 3 to less than 15 years - 20 days
• 15 years or more - 26 days
• Disability Leave
• Accrual at a rate of 15 days a year
• Personal Leave Day, 5 per calendar year
• Leave Sharing
• Employee Assistance Program
• Free, confidential counseling for employee and family members 4X per year per problem per family member; also counseling on legal and financial issues; assistance in locating childcare and elder care
• Flexible Spending Accounts
• Dependent Care Reimbursement
• Health Care Reimbursement
• Voluntary Benefits
• Provides you an opportunity to enroll in any or all of the benefits listed below with the convenience of payroll deduction
• Universal Life Insurance with Long Term Care Rider
• United Legal Benefits
  

01

The supplemental questions are a very important first step in our screening process. Therefore, you are required to accurately and completely respond to each question by providing the information asked in each question. Your responses will be used to initially determine your qualifications and eligibility for this position. DO NOT INDICATE "SEE RESUME" OR CUT AND PASTE YOUR RESUME IN RESPONSE TO THE SUPPLEMENTAL QUESTIONS. This response and a lack of detail and explanation in the supplemental questions and in your application may result in failure or disqualification for this position. THIS MEANS YOU MAY BE INELIGIBLE FOR FURTHER CONSIDERATION IN THIS RECRUITMENT PROCESS. Please check "yes" to show that you have read and understand this statement.

• Yes
• No
  
  

02

Did you graduate from High School or do you have a GED?

• Yes
• No
  
  

03

Do you have four (4) or more years experience in legal secretarial work?

• Yes
• No
  
  

04

If yes, please explain your experience and include number of years.

05

Do you possess five (5) years of experience with electronic filing in Maryland Courts?

• Yes
• No
  
  

06

If you answered "yes" to the question above, please explain how you possess this experience to include position title, length of time in position and MAJOR duties. This information must be reflected in your application.

07

Do you possess five years of experience with DocuSign or other applications that manage electronic signatures of agreements?

• Yes
• No
  
  

08

If you answered "yes" to the question above, please explain how you possess this experience to include position title, length of time in position and MAJOR duties. This information must be reflected in your application.

09

Do you possess exceptional organizational skills and attention to detail?

• Yes
• No
  
  

10

If you answered "yes" to the question above, please explain how you possess this experience to include position title, length of time in position and MAJOR duties. This information must be reflected in your application.

11

Did a county employee refer you? If yes, indicate their name, department and badge/id number. If you weren't referred by an Employee indicate N/A.

12

Did a county employee refer you? If yes, indicate their name, department and badge/id number. If you weren't referred by an Employee indicate N/A.

• Required Question