Legal Administrative Assistant

Buc--ee; Pearland (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

25 Days PTO

Medical

Dental

Vision

401k 100% Match up to 6%

Job summary

Buc-ee's, Ltd. is seeking a Legal Administrative Assistant to provide comprehensive administrative and operational support to the company’s attorneys and paralegals in Pearland, TX.

The role emphasizes confidentiality, accuracy, and strong organizational skills in a fast-paced legal department. Responsibilities include managing calendars and deadlines, organizing legal matter files, coordinating meetings, and supporting vendor administration and outside counsel invoice processing.

Qualifications

• Three+ years of legal administrative support experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational and calendaring skills.
• Ability to handle confidential information.

Responsibilities

• Provide administrative support to attorneys and paralegals with confidentiality and professionalism.
• Create, organize, and maintain electronic and physical legal matter files.
• Track deadlines, hearings, court settings, meetings, appointments, and other significant dates.
• Manage attorney and paralegal calendars, conference calls, appointments, and meetings.
• Assist with the onboarding and administration of outside counsel and other legal vendors.
• Support the review, processing, and resolution of outside counsel invoices and vendor-related issues.
• Coordinate document execution, signature requests, and distribution of completed documents.

Skills

Calendaring

Confidentiality

Communication

Organizational skills

Education

High school diploma

College degree preferred

Tools

Microsoft Office

Job description

OverviewThe Legal Administrative Assistant provides administrative and operational support to the Company’s attorneys and paralegals. Responsibilities include managing calendars and deadlines, organizing legal and corporate records, coordinating meetings and court-related matters, supporting outside counsel and vendor administration, and assisting with legal billing. This position requires discretion, accuracy, strong organizational skills, and the ability to manage multiple priorities in a fast-paced legal department.25 Days PTOMedical * Dental * Vision401k 100% Match up to 6%This is an in office only opportunity in Pearland.The essential job functions include but are not limited to:Provide administrative support to attorneys and paralegals while maintaining a high level of confidentiality, integrity, discretion, and professionalismCreate, organize, and maintain electronic and physical legal matter filesTrack deadlines, hearings, court settings, meetings, appointments, and other significant datesManage attorney and paralegal calendars, conference calls, appointments, and meetingsAnswer, screen, and route telephone calls and other communicationsReceive, sort, distribute, scan, and file incoming mail, correspondence, and documentsPrepare, format, proofread, and distribute letters, interoffice correspondence, reports, and responses to inquiriesAssist with the formation and maintenance of legal entities and the filing and organization of corporate recordsEnter and maintain legal matters, entities, vendors, and related information in the Company’s legal matter-management systemAssist with the onboarding and administration of outside counsel and other legal vendorsSupport the review, processing, and resolution of outside counsel invoices and vendor-related issuesCoordinate document execution, signature requests, and distribution of completed documentsExercise sound judgment in prioritizing assignments and managing multiple tasks and deadlinesIt is an essential function of this job for the employee to work in office/in the employee’s assigned work site. No remote work is availablePerforms additional administrative duties as requiredEmployee must be able to perform essential functions of the job with or without reasonable accommodationThe position requirements include but are not limited to:Three or more years of legal administrative support experienceHigh school diploma or equivalent required; college degree or relevant post-secondary education preferredProficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPointExperience with TeamConnect or another legal matter-management or electronic filing system preferredStrong organizational, calendaring, proofreading, and document-management skillsExcellent attention to detail and commitment to accuracyAbility to handle confidential and sensitive information appropriatelyAbility to manage multiple assignments, establish priorities, and meet deadlinesSelf-motivated and dependable, with the ability to work effectively with limited supervisionStrong written and verbal communication skillsProfessional demeanor and ability to interact effectively with employees, attorneys, courts, vendors, and other external partiesJoining our team puts you on a path where opportunity for advancement is available.Buc-ee's, Ltd. is an Equal Opportunity Employer