Legal Administrative Assistant

Buc-ee's Ltd; Pearland (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

25 Days PTO

Medical, Dental, Vision

401k with company match

Job summary

Buc-ee’s, Ltd. in Pearland, TX is seeking a Legal Administrative Assistant to provide administrative and operational support to the company’s attorneys and paralegals.

Responsibilities include managing calendars and deadlines, organizing legal and corporate records, coordinating meetings and court-related matters, and assisting with legal billing and vendor management. In-office role with no remote work.

Qualifications

• Three or more years of legal administrative support experience.
• High school diploma or equivalent required; college degree or relevant post-secondary education preferred.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with TeamConnect or another legal matter-management or electronic filing system preferred.

Responsibilities

• Create, organize, and maintain electronic and physical legal matter files.
• Track deadlines, hearings, court settings, meetings, appointments, and other significant dates.
• Manage attorney and paralegal calendars, conference calls, appointments, and meetings.
• Answer, screen, and route telephone calls and other communications.
• Receive, sort, distribute, scan, and file incoming mail, correspondence, and documents.
• Prepare, format, proofread, and distribute letters, interoffice correspondence, reports, and responses to inquiries.
• Assist with the formation and maintenance of legal entities and the filing and organization of corporate records.
• Enter and maintain legal matters, entities, vendors, and related information in the company’s legal matter-management system.
• Assist with the onboarding and administration of outside counsel and other legal vendors.
• Support the review, processing, and resolution of outside counsel invoices and vendor-related issues.
• Coordinate document execution, signature requests, and distribution of completed documents.

Skills

Legal administrative support

Communication skills

Education

High school diploma or equivalent

Post-secondary education preferred

Tools

Microsoft Office

TeamConnect

Job description

Overview

The Legal Administrative Assistant provides administrative and operational support to the Company’s attorneys and paralegals. Responsibilities include managing calendars and deadlines, organizing legal and corporate records, coordinating meetings and court-related matters, supporting outside counsel and vendor administration, and assisting with legal billing. This position requires discretion, accuracy, strong organizational skills, and the ability to manage multiple priorities in a fast-paced legal department.

Responsibilities

• Create, organize, and maintain electronic and physical legal matter files.
• Track deadlines, hearings, court settings, meetings, appointments, and other significant dates.
• Manage attorney and paralegal calendars, conference calls, appointments, and meetings.
• Answer, screen, and route telephone calls and other communications.
• Receive, sort, distribute, scan, and file incoming mail, correspondence, and documents.
• Prepare, format, proofread, and distribute letters, interoffice correspondence, reports, and responses to inquiries.
• Assist with the formation and maintenance of legal entities and the filing and organization of corporate records.
• Enter and maintain legal matters, entities, vendors, and related information in the company’s legal matter-management system.
• Assist with the onboarding and administration of outside counsel and other legal vendors.
• Support the review, processing, and resolution of outside counsel invoices and vendor-related issues.
• Coordinate document execution, signature requests, and distribution of completed documents.
• Exercise sound judgment in prioritizing assignments and managing multiple tasks and deadlines.
• Work in office at the assigned site; no remote work is available.
• Perform additional administrative duties as required.

Qualifications

• Three or more years of legal administrative support experience.
• High school diploma or equivalent required; college degree or relevant post-secondary education preferred.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with TeamConnect or another legal matter-management or electronic filing system preferred.
• Strong organizational, calendaring, proofreading, and document-management skills.
• Excellent attention to detail and commitment to accuracy.
• Ability to handle confidential and sensitive information appropriately.
• Ability to manage multiple assignments, establish priorities, and meet deadlines.
• Self-motivated and dependable, with the ability to work effectively with limited supervision.
• Strong written and verbal communication skills; professional demeanor and ability to interact effectively with employees, attorneys, courts, vendors, and other external parties.

Benefits and Work Environment

In-office only opportunity in Pearland. 25 Days PTO. Medical, Dental, Vision. 401k with 100% match up to 6%.

Equal Opportunity Employer

Buc-ee’s, Ltd. is an Equal Opportunity Employer.

Additional Notes

Joining our team puts you on a path where opportunity for advancement is available. We are committed to providing a clean, friendly, and in-stock experience for our customers.