Legal Administrative Assistant

DarrowEverett LLP; Northern (KY); Hybrid; USD 40,000 - 56,000; Full time

Job summary

DarrowEverett LLP is seeking a Legal Administrative Assistant to support our Litigation Practice. The candidate should have exceptional communication and administrative skills, be highly organized, detail-oriented, and capable of multitasking without sacrificing efficiency.

The role represents the firm and maintains its professional reputation. The position involves traditional secretarial tasks and duties specific to the legal field, ranging from answering phones and emails to preparing

Qualifications

• 2+ years’ paraprofessional experience.
• Familiarity with legal documents and terminology.
• Proficiency with Microsoft Office programs.
• Able to prioritize and meet deadlines.
• Courteous and professional demeanor.
• Excellent written and oral communication skills.
• Familiarity with electronic court filing.

Responsibilities

• Drafting legal documents including routine pleadings, affidavits, and subpoenas.
• Coordinate appointments and logistics for cases.
• Organize, store, and retrieve case files and evidence.
• Manage confidential legal documentation and correspondence.
• Transcribe and proofread legal documents.
• File documents with the court ahead of deadlines.
• Schedule depositions, hearings, and meetings.
• Provide reminders and manage deadlines on projects.

Skills

Communication skills

Microsoft Office proficiency

Time management

Team collaboration

Professional demeanor

Attention to detail

Tools

Microsoft Word

Excel

PowerPoint

Job description

DarrowEverett LLP is looking for a Legal Administrative Assistant to support our Litigation Practice. The candidate must have excellent communication and administrative skills, be highly organized and detail-oriented, be able to multitask without sacrificing efficiency, be responsible, and be able to represent the firm, always, in ways that enhance its reputation.

Legal Administrative Assistant handles both traditional secretarial tasks and as well as tasks specific to the legal field. On an average day, this role will range from answering phones and sending emails, managing projects, to preparing subpoenas, motions, and other legal documents.

Principal Duties and Responsibilities

• Drafting legal documents including, but not limited, routine pleadings and motions, affidavits, and interrogatories, subpoenas, and summonses.
• Coordinate appointments, including all correspondence and logistics necessary.
• Prepares, organizes, stores, and retrieves case files, which may include evidence, exhibits, depositions, pleadings, exhibits, and other items.
• Manage legal documentation and correspondence in strict confidence.
• Transcribe and proofread legal documents.
• Accurately file documents with the court ahead of deadlines.
• File, organize, scan, copy and fax legal documents in an organized and timely manner.
• Answer phone calls, take notes/messages and redirect calls when appropriate.
• Schedule court depositions, hearings, and other meetings.
• Facilitate administrative projects, meeting of deadlines, and provide timely reminders.
• Develops and maintains records regarding billable hours spent on specific cases.
• Performs other related duties as assigned.

Qualifications for Legal Administrative Assistant

• 2+ years’ experience as a paraprofessional
• Familiarity with legal documents and terminology
• Proficiency with Microsoft Office programs
• Able to effectively prioritize and meet deadlines
• Able to work as a team with attorneys and other colleagues
• Demonstrate a courteous and professional demeanor
• Superior written and oral communication skills
• Familiarity with electronic court filing.