Legal Administrative Assistant

DarrowEverett LLP; New York (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

DarrowEverett LLP is seeking a Legal Administrative Assistant to support our Litigation Practice. The candidate must have excellent communication and administrative skills, be highly organized and detail oriented, and able to multitask while maintaining efficiency and professionalism.

The role handles traditional secretarial tasks and legal-specific duties, including drafting pleadings, motions, subpoenas, and other court documents, with responsibilities across scheduling, filing, and project

Qualifications

• 2+ years of paraprofessional experience in a legal setting.
• Familiarity with legal documents and terminology.
• Proficiency with Microsoft Office programs.
• Able to prioritize and meet deadlines.
• Able to work as a team with attorneys and colleagues.
• Superior written and oral communication skills.
• Familiarity with electronic court filing.

Responsibilities

• Drafting legal documents including routine pleadings and motions.
• Coordinate appointments and manage correspondence and logistics.
• Prepare, organize, store, and retrieve case files and exhibits.
• Manage legal documentation and maintain confidentiality.
• Transcribe and proofread legal documents.
• File documents with the court ahead of deadlines.
• Organize and fax/scan legal documents efficiently.
• Answer phones, take messages, and redirect calls.
• Schedule depositions, hearings, and meetings.
• Support administrative projects and meet deadlines.

Skills

Communication skills

Administrative skills

Organization

Multitasking

Professional demeanor

Team collaboration

Tools

Microsoft Office

Job description

DarrowEverettLLPislookingforaLegalAdministrativeAssistanttosupportourLitigationPractice.Thecandidatemusthaveexcellentcommunicationandadministrativeskills,behighlyorganizedanddetail-oriented,beabletomultitaskwithoutsacrificingefficiency,beresponsible,andbeabletorepresentthefirm,always,inwaysthatenhanceitsreputation.

TheLegalAdministrativeAssistanthandlesbothtraditionalsecretarialtasksandaswellastasksspecifictothelegalfield.Onanaverageday,thisrolewillrangefromansweringphonesandsendingemails,managingprojects,topreparingsubpoenas,motions,andotherlegaldocuments.

Principal Duties and Responsibilities

• Drafting legal documents, including, but not limited to, routine pleadings and motions, affidavits, interrogatories, subpoenas, and summonses.
• Coordinate appointments, including all correspondence and logistics necessary
• Prepares, organizes, stores, and retrieves case files, which may include evidence, exhibits, depositions, pleadings, exhibits, and other items.
• Manage legal documentation and correspondence in strict confidence.
• Transcribe and proofread legal documents
• Accurately file documents with the court ahead of deadlines
• File, organize, scan, copy, and fax legal documents in an organized and timely manner
• Answer phone calls, take notes/messages, and redirect calls when appropriate
• Schedule court depositions, hearings, and other meetings
• Facilitate administrative projects, meet deadlines, and provide timely reminders.
• Develops and maintains records regarding billable hours spent on specific cases.
• Performs other related duties as assigned.

Qualifications for Legal Administrative Assistant

• 2+ years' experience as a paraprofessional
• Familiarity with legal documents and terminology
• Proficiency with Microsoft Office programs
• Able to effectively prioritize and meet deadlines
• Able to work as a team with attorneys and other colleagues
• Demonstrate a courteous and professional demeanor
• Superior written and oral communication skills
• Familiarity with electronic court filing