Legal Administrative Assistant

Dentons Canada; New York (NY); Hybrid; USD 90,000 - 110,000; Full time

Job summary

A leading law firm is seeking a highly organized Legal Administrative Assistant for their Litigation practice in New York. This hybrid role involves providing comprehensive support to attorneys, managing administrative tasks, and ensuring document accuracy. The ideal candidate will have significant litigation experience, proficiency in Microsoft Office, and exceptional communication skills. The firm offers a competitive salary and a comprehensive benefits package.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k

Profit Sharing

Tuition Reimbursement

Paid Time Off

Paid Holidays

Discretionary Bonuses

Qualifications

• 5-10 years of litigation experience in a mid to large sized law firm.
• Proficient in legal secretarial and administrative tasks.

Responsibilities

• Manage legal secretarial and administrative tasks.
• Create and edit complex documents and presentations.
• File electronic court filings and handle sensitive information.

Skills

Organizational Skills

Communication Skills

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Intapp

iManage

Chrome River

Job description

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Dentons US LLP seeks a highly motivated and organized Legal Administrative Assistant to provide comprehensive support to a team of attorneys in our Litigation practice. This dynamic role offers the opportunity to work on various legal matters and contribute directly to the success of our firm. This is a hybrid role, 3 days in office and 2 days remote.

Responsibilities

• Manage core legal secretarial and administrative tasks, including conflict checks, client matter opening, electronic approvals, and administrative duties like travel arrangements, calendaring, deposition coordination, and conference room reservations
• Creating and editing complex documents, spreadsheets and presentations
• Troubleshoot documents. Answer questions and provide technical help when required
• Clean-up and format scanned documents. Proofread work for accuracy
• Responsible for document preparation, editing, file maintenance and monthly client billing/pro fomas
• File electronic court filings, pleadings and process mail
• Handles administrative confidential/sensitive firm and/or client information
• Collaborate effectively with team members to ensure all requests are completed successfully and meet the needs of both attorneys and the firm
• These duties may be ongoing or ad-hoc in nature

Experience & Qualifications

• The ideal candidate will possess a minimum of 5-10 years of litigation experience in a mid to large sized law firm and be proficient in legal secretarial and administrative tasks
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Intapp, iManage, Chrome River and a solid ability to learn and adapt to new software programs are essential
• Possess exceptional organizational skills, prioritize effectively, and thrive in a fast-paced environment
• Discretion and a commitment to confidentiality are paramount
• Excellent written, oral, and interpersonal communication skills allow you to build strong relationships with attorneys, clients, and colleagues
• The candidate must work independently with some supervision and occasional overtime
• Bachelor's Degree preferred
• Notary a plus

New York Only DOE: $90,000 - $110,000

Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Specialist at [phone] or contact us at [e-mail].

About Dentons

Across over 80 countries, Dentons helps you grow, protect, operate and finance your organization by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to engagement, culture and sustainability, we focus on what matters most to you.www.dentons.com

Nearest Major Market: Manhattan
Nearest Secondary Market: New York City