Administrative Assistant - Wonderful Legal Team

Career Group; New York (NY); On-site; USD 75,000 - 95,000; Full time

Job summary

A leading investment firm in Midtown NYC is seeking a dedicated Administrative Assistant to support its in-house counsel team. The ideal candidate will have 2-4 years of experience in legal administrative support. This role involves managing calendars, coordinating meetings, and handling sensitive information while providing excellent organizational and communication skills. The position offers a competitive salary range of $75-95k, along with paid overtime and benefits.

Benefits

Paid Overtime

Discretionary Bonus

Fully Paid Benefits

401k

PTO

Qualifications

• 2 – 4 years of administrative support with legal team support experience required.
• Ability to work in a confidential manner and handle sensitive information.

Responsibilities

• Manage the team’s Outlook calendars and coordinate meetings.
• Assist with assembling materials for meetings and travel.
• Manage domestic and international travel and submit expense reports.

Skills

Communication

Problem Solving

Organizational Skills

Education

Undergraduate degree from accredited College/University

Tools

Microsoft Office

Job description

An investment firm across a variety of industries including tech and asset management is seeking a sharp and dedicated assistant with experience supporting attorneys/legal professionals to join its highly collaborative environment. This role will provide administrative support to the in-house counsel team.

The ideal candidate will demonstrate an ability to proactively manage and track various open tasks and assignments independently and collaboratively, and work on a variety of time-sensitive projects.

Salary commensurate with experience : $75-95k base range + paid Overtime + discretionary bonus + fully paid benefits, 401k, PTO and additional perks

Hours: 8:30am-5:30pm generally – Flexible for afterhours work if needed

Location: Midtown NYC, Onsite 5 days/week

*Will need to travel to Greenwich, CT office a few times/year

Responsibilities:

• Active management of the team’s Outlook calendars, and coordinate scheduling of meetings and conference calls
• Answer phones and relay messages
• Assist with assembling and providing materials for meetings, calls and travel
• Support and help organize electronic document systems, collecting and providing documents as needed to the legal team
• Manage domestic and international travel and submit expense reports
• Some personal support may be required
• Perform other duties as assigned

Qualifications:

• 2 – 4 years of administrative support, with legal team support experience required
• Ability to work in a confidential manner and to handle sensitive information
• Strong interpersonal, communication and problem-solving capabilities
• Strong organizational skills, attention to detail and ability to prioritize
• Working knowledge of Microsoft Office suite especially Outlook, Word and PowerPoint
• Undergraduate degree from accredited College/University required

Please submit your resume to apply!

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Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Legal Services, Financial Services, and Law Practice

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