Legal Administrative Assistant

WizeHire, Inc; New York (NY); On-site; USD 62,000 - 72,000; Full time

Benefits offered by this job

Paid time off (2 weeks after one year)

Standard national holidays

Year-end bonus

Matching 401(k) (up to 3% of yearly)

Job summary

WizeHire, Inc. in Queens, NY is seeking a bilingual Legal Assistant / Legal Administrative Assistant to support our litigation team in a busy general practice law firm.

This in-office position requires strong organizational skills, attention to detail, and the ability to handle document preparation and daily administrative tasks in English and Spanish. The role involves managing case files, drafting documents, coordinating NYSCEF filings, and maintaining attorney calendars.

Qualifications

• Bilingual Spanish/English required.
• Basic understanding of New York court filing procedures.

Responsibilities

• Document management: Draft, format, proofread, and edit legal documents, correspondence, and basic pleadings.
• Case management: Maintain and organize physical and electronic case files.
• Court filings: Coordinate NYSCEF electronic filings and track deadlines.
• Communication: Serve as a primary contact for clients, court clerks, and opposing counsel in English and Spanish.
• Administrative support: Manage calendars, schedule depositions and meetings, handle mail and calls in English and Spanish.

Skills

Bilingual English/Spanish

Organizational skills

Strong written communication

Tools

Case management software

Job description

Must be bilingual in English and Spanish

Job Title: Bilingual Legal Assistant / Legal Administrative Assistant

Location: Queens County, NY (In-Office)

Job Type: Full-Time

Salary: $62,000 – $72,000 per year

Schedule: Monday – Friday, full-time in the office/40 hours a week

A busy, growing general practice law firm located in Queens, New York, is seeking a detail-oriented and motivated bilingual Spanish/English Legal Assistant to support our litigation law team. We pride ourselves on delivering high-quality legal services and maintaining a collaborative, fast-paced work environment. We need a bright, organized team member to join our office.

Position Summary

The Legal Assistant will work closely with our managing attorney to manage daily administrative tasks, organize case files, and assist with document preparation. The ideal candidate possesses exceptional organizational skills, strong written communication abilities, and a basic understanding of New York court filing procedures.

Key Responsibilities

• Document Management: Draft, format, proofread, and edit legal documents, correspondence, and basic pleadings.

• Case Management: Maintain, organize, and update physical and electronic case files using the firm’s case management software.

• Court Filings: Coordinate electronic court filings (NYSCEF) and track critical calendar deadlines, court appearances, and discovery schedules.

• Communication: Serve as a primary point of contact for clients, court clerks, and opposing counsel with high professionalism.

• Administrative Support: Manage attorney calendars, schedule depositions and client meetings, handle incoming mail, and perform general office duties, including answering client phone calls and emails in English and Spanish.

Compensation:

Salary: $62,000 - $72,000 (based on experience).

• In addition to base salary, this position is eligible for a performance-based year-end bonus. Bonuses are tied to firm performance and individual contribution, including case preparation, case development, and overall impact on results. High performers have the opportunity to earn above base compensation.

Additional benefits include:

• Paid time off (2 weeks after one year)

• Standard national holidays.

• Year-end bonus

• Matching 401(k) (up to 3% of yearly salary)

• 2 weeks' vacation (after 1 year)

• Opportunity for growth