Legal Assistant

TBG | The Bachrach Group; Melville (NY); Hybrid; USD 65,000 - 85,000; Full time

Job summary

The Bachrach Group is seeking a dynamic, organized Legal Assistant in Melville, NY to support attorneys across real estate, trusts & estates, corporate law, and litigation. You will manage calendars, organize files, and ensure deadlines and filings are handled efficiently.

Ideal candidates have experience in a law firm, strong MS Word/Excel/Outlook skills, and familiarity with iManage. Notary Public status is required or obtainable after hire.

Qualifications

• Experience as Legal Assistant, Legal Secretary, or Paralegal in a law firm.
• Support multiple practice areas including real estate, trusts & estates, corporate law, litigation.
• Strong proficiency in MS Word, Excel, Outlook; familiarity with iManage is preferred.
• Able to handle confidential information with discretion and meet deadlines.

Responsibilities

• Assist attorneys with organizing files, calendars, deadlines, and meetings.
• Create, format, revise, scan, email, and distribute legal documents.
• Manage electronic files via the firm's document system, e.g., iManage.
• Answer and route calls; maintain professional communication with clients and courts.
• Schedule meetings, appointments, and conference calls.
• Support litigation matters with document review, case-file maintenance, and electronic filings.
• Maintain accurate and confidential client/matter records.
• Assist with accounts payable and billing procedures as backup.
• Provide general administrative and legal support to multiple attorneys.

Skills

Multitasking

Deadline management

Excellent communication

Discretion with confidential info

Education

Notary Public

Tools

Microsoft Word

Excel

Outlook

iManage

Job description

Schedule: Monday-Friday, 9:00 AM-5:00 PM

Work Arrangement: In-office with occasional work-from-home days

Position Overview

A well-established law firm in Melville, NY is seeking a dynamic, organized, and detail-oriented Legal Assistant to join its team. This position will support attorneys across a variety of practice areas, including real estate, trusts and estates, corporate law, litigation, and more.

The ideal candidate will be comfortable managing multiple priorities, working with several attorneys, maintaining confidential information, and ensuring deadlines and legal filings are handled accurately and efficiently.

Responsibilities

• Assist attorneys with organizing files, maintaining calendars, tracking deadlines, and coordinating meetings.
• Create, format, revise, scan, email, and distribute legal documents and correspondence.
• Manage and organize electronic legal files through the firm's document management system, including iManage.
• Answer and route telephone calls while maintaining professional communication with clients, attorneys, courts, and outside parties.
• Schedule meetings, appointments, and conference calls.
• Support litigation matters through document review, case-file maintenance, and accurate electronic court filings.
• Maintain accurate and confidential client and matter records.
• Assist with administrative functions, including learning accounts payable and billing procedures to provide backup coverage when needed.
• Provide general administrative and legal support to multiple attorneys and practice groups.

Qualifications

• Previous experience as a Legal Assistant, Legal Secretary, or Paralegal within a law firm environment.
• Experience supporting multiple practice areas, preferably including real estate, trusts and estates, corporate law, and litigation.
• Strong proficiency in Microsoft Word, Excel, and Outlook.
• Experience with iManage or a similar document management system is highly preferred.
• Familiarity with court filing procedures and legal processes across different jurisdictions.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage competing priorities and support multiple attorneys while consistently meeting deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Must be a Notary Public or willing to obtain a Notary license after hire.
• Willingness to learn accounts payable and billing functions for backup and redundancy purposes.

The salary range for this position is $65,000-$85,000, depending on experience. This is primarily an in-office position in Melville, NY, with occasional spontaneous work-from-home days offered by the firm.