Legal Administrative Assistant

Carlton Fields PA; Miami (FL); On-site; USD 55,000 - 70,000; Full time

Job summary

A leading law firm in Miami is seeking a Litigation Legal Administrative Assistant to support attorneys in complex commercial litigation. The role requires extensive experience, professionalism, and proficiency in Microsoft Office tools. Responsibilities include document preparation, calendaring, and trial assistance.

Qualifications

• 5-7 years of experience in complex commercial litigation.
• Trial experience is required.

Responsibilities

• Assist attorneys in preparing, proofreading, revising, and filing documents.
• Calendaring of Court deadlines and scheduling travel.
• Assist in the preparation for trial, including gathering trial exhibits.

Skills

Professionalism

Confidentiality

Organizational Skills

Proactivity

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Electronic Document Management Systems

Filesite

Job description

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.

Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.

Carlton Fields is seeking a Litigation Legal Administrative Assistant for its Miami office.

Qualified candidates will have at least five to seven years of experience in complex commercial litigation. The candidate must be experienced with State and Federal court procedures and requirements, as well as e-filing. This position will support Shareholders and Associates in a busy downtown office. Trial experience is required.

Qualified candidates must demonstrate professionalism, confidentiality, flexibility, organizational skills, and the ability to be proactive. Qualified candidates must be proficient in or have advanced knowledge of Microsoft Word, Excel, Outlook, and electronic document management systems. Experience with Filesite is preferred.

Duties of the position include, but are not limited to:

• Assisting attorneys in preparing, proofreading, revising, and filing documents
• Calendaring of Court deadlines
• Scheduling of travel, appointments, and maintenance of calendars
• Maintenance of files and records
• Submission of intake and conflicts requests
• Time entry and client billing
• Provision of assistance to other assistants and attorneys if necessary
• Review and analyze documents, data, and depositions as required by team attorneys and/or clients
• Assist in the preparation for depositions of fact and expert witnesses.
• Coordinate the preparation of motions and briefs, including the assembly of exhibits, filing, and service
• Assist at and with preparation for trial, including gathering trial exhibits, preparation of witness binders, deposition designations, review and organization of materials for use by team attorneys, preparation of electronic presentations, and coordination with litigation support personnel
• Liaise with internal firm departments and outside sources to gather information and data
• Provide proactive management of larger cases, including coordination of support efforts and preparing for upcoming events
• Additional duties as assigned

Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing [e-mail] . When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.