Legal Administrative Assistant Prestigious Boutique Firm Tempto

Legal Search Solutions, Inc.; Fort Lauderdale (FL); On-site; USD 40,000 - 70,000; Full time

Job summary

A boutique law firm in Fort Lauderdale is seeking a highly organized Legal Administrative Assistant to support its team. This role involves managing schedules, handling client inquiries, and processing payments. The ideal candidate will have experience in transactional law and be proficient in Microsoft Office Suite, especially Excel and Outlook. This on-site position offers a dynamic work environment where your contributions directly support the firm's operations. If you are detail-oriented and thrive in a fast-paced setting, this opportunity is perfect for you.

Qualifications

• Experience in transactional law and administrative tasks.
• Proficient in Microsoft Office Suite and TimeSlips.

Responsibilities

• Answering phones and scheduling meetings for lawyers.
• Managing calendars and processing client payments.
• Maintaining office supplies and managing filings.

Skills

Organizational Skills

Time Management

Communication Skills

Client Service

Education

High School Diploma

Associate Degree in Paralegal Studies

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

TimeSlips

Serengeti

Job description

Legal Search Solutions, Inc.

Legal Administrative Assistant

Location: Downtown Fort Lauderdale
Type: Temp-to-Perm
Start Date: June 23, 2025

A boutique law firm near downtown Fort Lauderdale, practicing transactional law including Land Use / Zoning, Environmental, and Government Law, is seeking a highly organized Legal Administrative Assistant with transactional experience to support one of the Partners and an Associate.

Responsibilities include:

1. Answering phones professionally and retrieving messages.
2. Scheduling Zoom and Teams meetings for multiple lawyers.
3. Managing calendars in Outlook.
4. Using TimeSlips to open files, record payments, enter lawyer time, and process bills.
5. Uploading bills to billing platforms like Serengeti and mailing paper bills.
6. Handling client inquiries regarding payments and resending invoices electronically.
7. Processing payments and maintaining lobbyist registration records.
8. Monitoring office supplies and managing kitchen supplies and cleanliness.
9. Creating FedEx shipments and managing electronic and paper filings.
10. Scanning documents and maintaining electronic filing systems.
11. Welcoming clients and preparing correspondence regarding trust fund returns.
12. Managing campaign contribution records in Excel.

The firm uses Microsoft Excel, Word, Outlook, and TimeSlips; familiarity with these is a plus.

This on-site position is from 9 am to 5 pm with minimal overtime. Salary is commensurate with experience. The firm is reviewing resumes and plans to interview in May.

If interested and qualified, please contact Patrick at Legal Search Solutions: [e-mail]

Ref # 15709

Legal Search Solutions is a specialized legal staffing firm.

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