Legal Administrative Assistant

Siegfried Rivera; Coral Gables (FL); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking an experienced Legal Assistant specializing in community association practice. This full-time, onsite role in Coral Gables offers the opportunity to support two lawyers while managing schedules and drafting essential documents. Candidates should possess strong communication skills and a minimum of five years’ experience in community association and condominium law. Join a dynamic team where your organizational skills and attention to detail will make a significant impact in a supportive legal environment.

Qualifications

• 5+ years’ experience as a litigation legal assistant.
• Strong organizational and time management skills are essential.

Responsibilities

• Provide administrative support to two lawyers.
• Draft letters and manage scheduling.
• Maintain organized files and document management.

Skills

Litigation legal assistant experience

Community association law knowledge

Verbal communication skills

Written communication skills

Microsoft Office Suite proficiency

Organizational skills

Time management skills

Confidentiality and discretion

Computer skills

Tools

PerfectLaw DMS

Job description

Siegfried Rivera, PA, has an opening for an experienced Legal Assistant specializing in community association practice. This is a full-time, onsite position located in Coral Gables, FL. Candidates should have a minimum of five years’ experience in community association and condominium law.

Job Duties:

1. Provide administrative support to two lawyers.
2. Manage calendar and scheduling.
3. Draft letters, meeting packages, amendments, and agreements.
4. Interact with potential and existing clients as required.
5. Process attorney expense reports.
6. Register attorney’s CLE credits with the Florida Bar.
7. Have knowledge of state and federal court procedures.
8. Maintain organized files and document management system (PerfectLaw DMS).

Skills/Qualifications:

1. 5+ years’ experience as a litigation legal assistant; condo association law experience is a plus.
2. Excellent verbal and written communication skills.
3. Proficient with Microsoft Office Suite.
4. Strong organizational skills and attention to detail.
5. Outstanding time management skills with a proven ability to meet deadlines.
6. Ability to maintain confidentiality and exercise discretion and good judgment.
7. Strong computer skills and ability to learn new software as needed.
8. Knowledge of PerfectLaw DMS is a plus.

Interested individuals should submit their resume to [e-mail].