Legal Administrative Assistant

Venable LLP; Los Angeles (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

401(k) with firm profit share

Paid time off

Firm paid holidays

Wellness programs

Tuition reimbursement

Job summary

Venable LLP is seeking a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff in Los Angeles. You will manage witness/trial binders, deposition logistics, and court notifications via Pacer and ECF systems.

The role requires at least two years in a law firm or professional services setting, strong MS Word and MS Office skills, and excellent communication with internal teams and clients. Competitive pay and benefits are offered.

Qualifications

• Minimum 2 years experience in a law firm or professional services environment.
• Experience with eFiling in all court systems; familiarity with Pacer and court ECF accounts.
• Advanced MS Word skills: redlining, formatting, TOA/TOC, hyperlinks.

Responsibilities

• Prioritize assignments and prepare sensitive correspondence.
• Prepare witness and trial binders, deposition prep and logistics, and exhibits for filings.
• Interact professionally with other departments and external contacts.
• Schedule appointments, arrange travel/meetings, maintain calendars.

Skills

MS Word advanced

MS Office Suite

Document management systems

Communication skills

proofreading/editing

Attention to detail

Confidentiality

Tools

Pacer

Court ECF

Adobe

DocuSign

PDF Essentials

Dropbox

ERoom platforms

Job description

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff.

The ideal candidate will be responsible for…

• Prioritizing assignments and preparing often sensitive and detailed correspondence
• Preparing witness and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and preparing exhibits for filings
• Interacting professionally with members of other departments and varied external contacts
• Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars as instructed
• Effectively establishing and maintaining well organized files, while managing the integrity of original client documents
• Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts

The successful candidate will demonstrate…

• A minimum of 2 years experience within a law firm and/or professional services environment; experience working within a litigation practice required
• Knowledge of eFiling in all court systems; experience using Pacer accounts and court ECF accounts
• Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks)
• Intermediate to advanced level skills using MS Office Suite; strong computer aptitude to use other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)
• Proficiency in the use of document management systems
• Ability to efficiently proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical errors and sentence structure
• High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients
• Ability to follow and convey instructions effectively with a high degree of courtesy and tact

Pay Range for Candidates in Los Angeles: $90,000- $120,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

Venable’s benefits package includes

• medical
• dental
• vision
• disability
• life insurance
• flexible spending and healthcare savings accounts
• 401(k) with firm profit share
• paid time off
• firm paid holidays
• wellness and personal advocacy programs
• family planning resources and leave programs
• tuition reimbursement
• and more

Pursuant to the Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest records.