Legal Administrative Assistant

Faegre-Drinker-Biddle-; Indianapolis (IN); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Flexible hybrid schedule

Volunteer opportunities

Wellness programs

Health, dental, vision, 401(k)

Generous paid time off

Job summary

Faegre Drinker Biddle & Reath LLP is seeking a Legal Administrative Assistant to support our Private Client practice in Indianapolis. You will be part of a team delivering comprehensive administrative support, including data gathering, drafting, file maintenance, and billing coordination.

This role emphasizes accuracy, confidentiality, and timely communication in a hybrid work environment. The ideal candidate has 2+ years of legal admin experience, proficiency with Microsoft Office, and strong

Qualifications

• 2+ years of legal administrative experience preferred, with a background in time entry, billing, invoicing, and calendar management.
• Paralegal certificate or business degree is preferred.

Responsibilities

• Assist in compiling data and information from clients for real property, personal property, and probate documents.
• Prepare initial drafts and edits of probate documents as directed.
• Assist in obtaining Letters Testamentary or other documents for estate administration timelines.
• Track court and statutory deadlines related to estate administration and probate.
• Create, maintain, and close client and matter files; manage conflict checks and engagement agreements.
• Enter time for assignments, process invoices and reimbursements, and coordinate client billing.

Skills

Legal administrative experience

Time entry and billing

Microsoft Office proficiency

Communication skills

Detail-oriented

Education

High school diploma or GED

Paralegal certificate or business degree preferred

Tools

Microsoft Word

Microsoft Outlook

Excel

PowerPoint

Job description

Faegre Drinker is a firm designed for clients and designed for you. We understand that our people are critical to our success and we are committed to investing in our paraprofessional, administrative and operations professionals. We are always looking for talented, service-focused individuals to join our flexible and high-performing culture. With technology tools and resources that support our hybrid work environment, our colleagues enjoy a culture of learning, support for work and personal goals, opportunities to give back to our communities, and competitive benefits and rewards programs. At Faegre Drinker, you will have the opportunity to share your expertise within and across teams and contribute to our success.Job Description Summary:Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with our Private Client practice group in our Indianapolis – 96th Street office. You will be part of a dynamic team dedicated to providing a full range of legal administrative support to the assignments in a timely and efficient manner. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.Job Description:What you would do:Assist in the compilation of necessary data and information from clients relating to real property, personal property, and information necessary to prepare trust & estate planning documentsPrepare initial drafts and make edits as directed to any necessary probate documentsAssist in obtaining necessary Letters Testamentary or other documents to allow timekeepers to administer estatesKeep track of critical court and statutory imposed deadlines relating to estate administration and probateAssist in the preparation and editing of any necessary documentsCreate, maintain, and properly close client and matter filesManage the conflict check process, prepare engagement agreements, and establish necessary financial information to allow for time entry and invoicingEnter time on behalf of assignments, process vendor invoices, submit expense reimbursements and coordinate the client billing processSchedule meetings, conference calls and travel arrangementsOther administrative tasks, as assignedWhat is expected:Ability to problem-solveExcellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environmentDemonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriateWillingness to be flexible with time and adjust to a changing work environmentAbility to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation in a collaborative environmentAbility to use sound judgment and discretion in dealing with highly confidential informationDemonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situationsWhat we offer:Flexible, hybrid working environment for work-life successOpportunity to participate in firm-sponsored volunteer eventsWellness programming with personalized content and activitiesProfessional environment and the opportunity to work with experts at the top of their fieldsVariety of health plan options, as well as dental, vision and 401(k) plansGenerous paid time offWhat is required:2+ years of legal administrative experience preferred, with a background in time entry, billing, invoicing, and calendar managementExperience at Am Law 50/100 firms strongly preferredMinimum of high school graduation or GED; paralegal certificate or business degree preferredProficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint)Those with background in accounting, finance, or probate are strongly encouraged to applyNotary Public, preferredFaegre Drinker Biddle & Reath LLP participates in the federal government's E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.Faegre Drinker Biddle & Reath LLP is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment. We do not discriminate on the basis of race, color, religion, age, national origin, disability, sex, sexual orientation, gender, gender identity, gender expression, marital status, veteran or military status, or any other characteristic made unlawful by applicable federal, state or local laws. Equal employment opportunity will be extended to all persons in all aspects of employment, including retirement, hiring, training, promotion, transfer, compensation, benefits, discipline and termination.Notice to Recruiters and Staffing Agencies: Faegre Drinker Biddle & Reath (and any subsidiary) has an internal recruiting department and does not accept unsolicited resumes.