Private Client Legal Administrative Assistant

Faegre Drinker Biddle & Reath LLP; Indianapolis (IN); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Flexible hybrid work

Volunteer events

Wellness programs

Professional environment

Health insurance

Dental insurance

Vision insurance

401(k) plan

Generous PTO

Job summary

Faegre Drinker Biddle & Reath LLP in Indianapolis – 96th Street is seeking a Legal Administrative Assistant to support the Private Client practice. You will compile data from clients for estate planning, draft and edit probate documents, and manage file creation and billing processes in a hybrid work environment.

Ideal candidates have 2+ years of legal administrative experience, strong MS Office skills, and familiarity with time entry, billing and calendar management.

Qualifications

• 2+ years of legal administrative experience preferred, with a background in time entry, billing, invoicing, and calendar management
• Experience at Am Law 50/100 firms strongly preferred
• Minimum of high school graduation or GED; paralegal certificate or business degree preferred
• Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint)
• Those with background in accounting, finance, or probate are strongly encouraged to apply
• Notary Public, preferred

Responsibilities

• Assist in the compilation of necessary data and information from clients relating to estate planning documents
• Prepare initial drafts and edits to probate documents
• Assist in obtaining necessary Letters Testamentary or other documents to allow timekeepers to administer estates
• Keep track of critical court and statutory deadlines relating to estate administration and probate
• Assist in the preparation and editing of any necessary documents
• Create, maintain, and properly close client and matter files
• Manage the conflict check process, prepare engagement agreements, and establish necessary financial information to allow for time entry and invoicing
• Enter time on behalf of assignments, process vendor invoices, submit expense reimbursements and coordinate the client billing process
• Schedule meetings, conference calls and travel arrangements
• Other administrative tasks, as assigned

Skills

Legal admin experience

Time entry

Billing

Calendar management

MS Office proficiency

Paralegal certificate

Notary public

Education

High school diploma or GED

Paralegal certificate

Business degree

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Job description

Faegre Drinker Biddle & Reath LLP in Indianapolis – 96th Street is seeking a Legal Administrative Assistant to support the Private Client practice. You will compile data from clients for estate planning, draft and edit probate documents, and manage file creation and billing processes in a hybrid work environment.

Ideal candidates have 2+ years of legal administrative experience, strong MS Office skills, and familiarity with time entry, billing and calendar management.