Legal Administrative Assistant

Faegre Drinker; Indianapolis (IN); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Flexible working environment

Wellness programming

Generous paid time off

Job summary

A leading law firm in Indianapolis seeks a Legal Administrative Assistant to provide comprehensive legal support for the Private Client and Business Litigation practice. The ideal candidate will have extensive experience in legal administration, excellent communication skills, and will thrive in a hybrid working environment. Opportunities for professional growth and a variety of health benefits are offered.

Qualifications

• 5+ years of legal administrative experience preferred.
• Experience at Am Law 50/100 firms strongly preferred.
• Proficiency in Microsoft Office suite is essential.

Responsibilities

• Assist in compiling necessary data from clients.
• Prepare initial drafts and make edits for probate documents.
• Manage conflict check process and prepare engagement agreements.

Skills

Problem-solving

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Education

High school graduation or GED

Paralegal certificate or business degree

Tools

Microsoft Office Suite

Job description

Overview

Join Faegre Drinker as a Legal Administrative Assistant in our Indianapolis – 96th Street office. You will provide full-range legal administrative support to the Private Client and Business Litigation practice group, working with dynamic teammates to serve clients efficiently.

What you would do

• Assist in compiling necessary data from clients relating to real property, personal property, and estate planning documents.
• Prepare initial drafts and make edits as directed for probate documents.
• Assist in obtaining Letters Testamentary and other documents to allow timekeepers to administer estates.
• Track critical court and statutory deadlines relating to estate administration and probate.
• Create, maintain, and properly close client and matter files.
• Manage the conflict check process, prepare engagement agreements, and establish necessary financial information for time entry and invoicing.
• Enter time on behalf of assignments, process vendor invoices, submit expense reimbursements, and coordinate the client billing process.
• Assist with state and federal e‑filing.
• Schedule meetings, conference calls, depositions, court hearings, and travel arrangements.
• Other administrative tasks as assigned.

What Is Expected

• Ability to problem‑solve.
• Excellent interpersonal, verbal, and written communication skills, including effective communication in a virtual environment.
• Ability to concentrate on tasks, make decisions, and work calmly in a high‑pressure, deadline‑oriented environment.
• Demonstrated initiative, judgment, and consultation as appropriate.
• Willingness to be flexible with time and adjust to a changing work environment.
• Ability to build and maintain positive relationships, internally and externally, while maintaining a client service orientation in a collaborative environment.
• Ability to use sound judgment and discretion with highly confidential information.
• Demonstrated ability to work independently, organize, prioritize work, and use good judgment in varied situations.

What We Offer

• Flexible, hybrid working environment for work‑life success.
• Opportunity to participate in firm‑sponsored volunteer events.
• Wellness programming with personalized content and activities.
• Professional environment and the opportunity to work with experts at the top of their fields.
• Variety of health plan options, as well as dental, vision and 401(k) plans.
• Generous paid time off.

What Is Required

• 5+ years of legal administrative experience preferred, with a background in time entry, billing, invoicing, and calendar management.
• Experience at Am Law 50/100 firms strongly preferred.
• Minimum of high school graduation or GED; paralegal certificate or business degree preferred.
• Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint).
• Background in accounting, finance, or probate strongly encouraged.
• Notary Public preferred.

Equal Opportunity

Faegre Drinker Biddle & Reath LLP is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment. We do not discriminate on the basis of race, color, religion, age, national origin, disability, sex, sexual orientation, gender, gender identity, gender expression, marital status, veteran or military status, or any other characteristic made unlawful by applicable federal, state or local laws. Equal employment opportunity will be extended to all persons in all aspects of employment, including retirement, hiring, training, promotion, transfer, compensation, benefits, discipline and termination.