Legal Administrative Assistant

Faegre Drinker Biddle & Reath LLP; Indianapolis (IN); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Flexible hybrid work

Volunteer events

Wellness programs

Professional environment

Health insurance

Dental insurance

Vision insurance

401(k) plan

Generous PTO

Job summary

Faegre Drinker Biddle & Reath LLP in Indianapolis – 96th Street is seeking a Legal Administrative Assistant to support the Private Client practice. You will compile data from clients for estate planning, draft and edit probate documents, and manage file creation and billing processes in a hybrid work environment.

Ideal candidates have 2+ years of legal administrative experience, strong MS Office skills, and familiarity with time entry, billing and calendar management.

Qualifications

• 2+ years of legal administrative experience preferred, with a background in time entry, billing, invoicing, and calendar management
• Experience at Am Law 50/100 firms strongly preferred
• Minimum of high school graduation or GED; paralegal certificate or business degree preferred
• Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint)
• Those with background in accounting, finance, or probate are strongly encouraged to apply
• Notary Public, preferred

Responsibilities

• Assist in the compilation of necessary data and information from clients relating to estate planning documents
• Prepare initial drafts and edits to probate documents
• Assist in obtaining necessary Letters Testamentary or other documents to allow timekeepers to administer estates
• Keep track of critical court and statutory deadlines relating to estate administration and probate
• Assist in the preparation and editing of any necessary documents
• Create, maintain, and properly close client and matter files
• Manage the conflict check process, prepare engagement agreements, and establish necessary financial information to allow for time entry and invoicing
• Enter time on behalf of assignments, process vendor invoices, submit expense reimbursements and coordinate the client billing process
• Schedule meetings, conference calls and travel arrangements
• Other administrative tasks, as assigned

Skills

Legal admin experience

Time entry

Billing

Calendar management

MS Office proficiency

Paralegal certificate

Notary public

Education

High school diploma or GED

Paralegal certificate

Business degree

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Job description

Faegre Drinker is a firm designed for clients and designed for you. We understand that our people are critical to our success and we are committed to investing in our paraprofessional, administrative and operations professionals. We are always looking for talented, service-focused individuals to join our flexible and high-performing culture. With technology tools and resources that support our hybrid work environment, our colleagues enjoy a culture of learning, support for work and personal goals, opportunities to give back to our communities, and competitive benefits and rewards programs. At Faegre Drinker, you will have the opportunity to share your expertise within and across teams and contribute to our success.

Job Description Summary: Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with our Private Client practice group in our Indianapolis – 96th Street office.

What you would do:

• Assist in the compilation of necessary data and information from clients relating to real property, personal property, and information necessary to prepare trust & estate planning documents
• Prepare initial drafts and make edits as directed to any necessary probate documents
• Assist in obtaining necessary Letters Testamentary or other documents to allow timekeepers to administer estates
• Keep track of critical court and statutory imposed deadlines relating to estate administration and probate
• Assist in the preparation and editing of any necessary documents
• Create, maintain, and properly close client and matter files
• Manage the conflict check process, prepare engagement agreements, and establish necessary financial information to allow for time entry and invoicing
• Enter time on behalf of assignments, process vendor invoices, submit expense reimbursements and coordinate the client billing process
• Schedule meetings, conference calls and travel arrangements
• Other administrative tasks, as assigned

What is expected:

• Ability to problem-solve
• Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
• Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
• Willingness to be flexible with time and adjust to a changing work environment
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation in a collaborative environment
• Ability to use sound judgment and discretion in dealing with highly confidential information
• Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations

What we offer:

• Flexible, hybrid working environment for work-life success
• Opportunity to participate in firm-sponsored volunteer events
• Wellness programming with personalized content and activities
• Professional environment and the opportunity to work with experts at the top of their fields
• Variety of health plan options, as well as dental, vision and 401(k) plans
• Generous paid time off

What is required:

• 2+ years of legal administrative experience preferred, with a background in time entry, billing, invoicing, and calendar management
• Experience at Am Law 50/100 firms strongly preferred
• Minimum of high school graduation or GED; paralegal certificate or business degree preferred
• Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint)
• Those with background in accounting, finance, or probate are strongly encouraged to apply
• Notary Public, preferred

Faegre Drinker Biddle & Reath LLP participates in the federal government's E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Faegre Drinker Biddle & Reath LLP is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment. We do not discriminate on the basis of race, color, religion, age, national origin, disability, sex, sexual orientation, gender, gender identity, gender expression, marital status, veteran or military status, or any other characteristic made unlawful by applicable federal, state or local laws. Equal employment opportunity will be extended to all persons in all aspects of employment, including retirement, hiring, training, promotion, transfer, compensation, benefits, discipline and termination.