Litigation Legal Assistant- 3498508

AMS Staffing Inc.; Dallas (TX); On-site; USD 80,000 - 99,000; Full time

Benefits offered by this job

Referral Fee of $500 for successful candidates

Job summary

A legal staffing agency seeks a Litigation Legal Assistant to provide administrative support to attorneys. Responsibilities include managing client files, drafting correspondence, and handling billing. The position requires 5-10 years of experience, proficiency in Microsoft Office, and excellent organizational and communication skills. This is a fulltime, onsite role in Dallas with a salary range of $80K-$99K annually.

Qualifications

• 5-10 years of experience in a legal environment.
• Solid working knowledge of Microsoft Office applications.
• Strong organizational and people skills.

Responsibilities

• Provide administrative support to attorneys.
• Draft and revise correspondence and documents.
• Manage client files and correspondence.

Skills

Microsoft Office applications

Typing speed of 80 wpm

Verbal communication

Written communication

Organizational skills

Proofreading skills

Job description

Job Title: Litigation Legal Assistant

Location: Dallas, TX 75202

Salary/Payrate: $80-$99K annually

Work Environment: 100% ONSITE

Term: Permanent/Fulltime

Bachelor’s degree required: NO

Referral Fee: AMS will pay $500 should the person you refer get hired

Job Description:

Primary duties focus on providing legal administrative support to attorneys, document preparation and revision; draft and revise correspondence; transcribe dictation of voice mails; accurate proofreading skills; handle incoming and outgoing mail; receive incoming calls; set up conference calls; review monthly billing memos; open, manage and maintain client files/filing; calendar deadlines and appointments; make travel arrangements; enter attorney time; communicate effectively with all levels of internal personnel and clients.

Duties & Responsibilities

• Welcome guests and clients by greeting them in person or on the telephone and answering and directing inquiries.
• Prepare, edit, format and proofread a variety of documents (e.g. correspondence, pleadings, discovery).
• E-file documents with the courts.
• Draft and revise correspondence. Proofread finished material for accuracy.
• Handle incoming and outgoing mail.
• Receive incoming calls, answer general questions and direct individuals to appropriate persons within the organization.
• Set up conference calls.
• Open, manage and maintain files/filing.
• Schedule appointments and maintain calendar to track deadlines and status of cases, coordinates and schedules meetings, depositions, conference calls, and sends calendar invites and reminders.
• Input attorney billable time and reimbursable expenses.
• Perform other general office clerical work such as filing, faxing and answering the phone.
• Represent attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
• Serves as intermediary between attorney, firm personnel and the courts, relaying communication between each group.
• Assist attorney with personal business matters.
• Arrange business itineraries and make travel arrangements.
• Manage timekeepers' expense reimbursements.
• Manage client expense disbursements through software application, including corresponding with client and follow up.
• Prepare correspondence to clients regarding monthly invoices for fees and disbursements, update internal systems accordingly.
• Communicate effectively with all levels of internal personnel.

Required Skills & Qualifications

• 5-10 years of experience
• Solid working knowledge of Microsoft Office applications (Word, Outlook, Excel, PowerPoint).
• Type a minimum of 80 wpm.
• Excellent verbal and written communication skills.
• Strong people skills and the ability to work harmoniously and effectively with others as part of a team.
• Strong organizational skills.
• Excellent grammar, spelling, punctuation and proofreading skills.
• Proven track record of dependability, dedication, confidential handling of all matters and outstanding work product.