Legal Administrative Assistant

Larkin Hoffman; Bloomington (IN); Hybrid; USD 64,000 - 72,000; Full time

Benefits offered by this job

401(k) / Profit Sharing Plan

Employee assistance program

FSA / HSA

Health insurance

Life insurance

Paid time off

Professional development assistance

Referral Program

Tuition reimbursement

Vision & Dental insurance

Job summary

Larkin Hoffman is seeking a full-time Legal Administrative Assistant to support our Intellectual Property practice. The role involves organizing electronic files, billing, time entry, and docket maintenance for lawyers and paralegals.

The position offers an in-person start with potential hybrid work after onboarding. Competitive benefits and professional development opportunities are provided.

Qualifications

• Legal Administrative certification or degree with 2+ years of law firm experience or equivalent.
• 4+ years of law firm experience preferred for seniority.

Responsibilities

• Provide administrative support to attorneys, paralegals, and practice support specialists in the IP department.
• Prepare/process timesheets, expense reports, client disbursements, client bills, and other billing tasks.
• Maintain and organize client files in NetDocs; open/close files per firm guidelines.
• Review docket details to meet deadlines and follow up on IP filings.
• Draft report-out letters to clients/foreign associates regarding filings with U.S. and foreign patent offices.
• Coordinate with litigation to help manage IP-related litigation.
• Assist with special projects and act as a Team Member with LAA Team and other staff.
• Demonstrate teamwork and adhere to firm policies and procedures.
• Schedule: normal business hours, Monday to Friday.

Skills

Attention to detail

Dictation transcription

Client communication

IT literacy

Data research

Education

Legal Administrative certification or degree with 2+ years of law firm experience

Legal Administrative certification or degree with 4+ years of law firm experience

Tools

NetDocs

Billing software

Docketing system

Microsoft Office

Job description

Larkin Hoffman is seeking a full-time (37.5 hours per week) Legal Administrative Assistant to join our Intellectual Property practice group.This position will provide administrative support for lawyers, paralegals, and other legal personnel. Duties include organizing and maintaining electronic legal files, billing, time entry, maintaining dockets, processing expenses, general office responsibilities, and other projects as needed and/or assigned.

We are motivated to attract and retain talented and diverse professionals into our growing firm and are committed to the training and professional development of our employees. Working at Larkin Hoffman has the benefit of being located in a prime office location outside the downtown core at Normandale Lake Office Park for easy access with complimentary parking.

Additional Duties and Responsibilities

• Provide administrative support to attorneys, paralegals, and practice support specialists in assigned legal department.
• Prepare/process timesheets, expense reports, client disbursements, client bills, and other billing responsibilities, as directed.
• Maintain and organize client files in NetDocs according to firm guidelines. Open and close client files according to firm guidelines.
• Review and cross-check details of docket system to ensure deadlines are met, follow-up on important filings, correspondences, and other IP matters needing attention.
• Draft report-out correspondence to client/foreign associate regarding such filings made to or received from US and foreign patent offices.
• Coordinate and collaborate with firm’s litigation department to help manage litigation involving IP attorneys.
• Assist with special projects and cooperate as a Team Member with assigned LAA Team and other support staff teams (word processing, receptionist, or office services) by accepting and completing tasks in addition to their own assigned tasks, performing any duty essential to the achievement of efficient operations. Champion teamwork and cooperation for oneself and one’s Team through actions, words, and behaviors.
  Skill and Competencies
• Strong attention to detail. Ability to monitor your own work and the work of others for accuracy and thoroughness.
• Transcribe dictations with speed and accuracy.
• Excellent communication skills and client service. Communicates change and progress.
• Knowledge of networks, shared storage, telecommunications, hardware, platforms, operating systems, and various software applications.
• Collect, research, and synthesize data.
• Follows instructions and responds to management direction. Adheres to firm policies/procedures and supports goals/values of the firm.
  Job Type
• Full-time (non-exempt)
  Benefits
• 401(k) / Profit Sharing Plan
• Employee assistance program
• FSA / HSA
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral Program
• Tuition reimbursement
• Vision & Dental insurance (available at employee cost)
  Schedule
• Normal Business Hours
• Monday to Friday
  Education and/or Experience
• Legal Administrative certification OR degree with 2+ years of law firm experience OR equivalent combination of education and/or related experience.
• Preferred: Legal Administrative certification OR degree with 4+ years of law firm experience.
• Preferred: Some combination of prior experience and/or working knowledge of Patent Law.

Work Location

• In person with possibility of hybrid work schedule after initial onboarding period.
  Compensation
• The starting compensation range for this position is $64,000 to $72,000 and represents the firm’s good faith and reasonable estimate of the starting compensation at the time of posting. Actual compensation will depend on several factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.