Legal Administrative Assistant - Litigation (MPL)

Stinson LLP; Minneapolis (MN); Hybrid; USD 58,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision health plans

Generous paid time off

Employee Assistance Program

Job summary

Stinson LLP in Minneapolis is seeking a Legal Administrative Assistant (LAA) to manage a variety of work products related to attorney-client interactions. Candidates should have a strong background in legal documentation, coordination of travel and meetings, and managing incoming and outgoing communications.

This role requires a High School diploma, with 3–4 years of relevant experience preferred. The position offers a salary range of $58,000 – $75,000 and various health benefits, highlighting the firm's dedication to employee welfare.

Qualifications

• 3–4 years LAA experience or equivalent.
• Law firm experience preferred.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Produce and manage legal documents accurately.
• Coordinates travel arrangements and meetings.
• Prepare and process billing and expense reports.

Skills

Strong verbal and written communication skills

Self-motivated with excellent organizational skills

Strong computer skills with Microsoft Word and Outlook

Attention to detail

Education

High School diploma or equivalent

College or business school preferred

Tools

iManage

PowerPoint

Job description

Summary

The LAA is responsible for producing a variety of work product related to the attorney/client interaction. Work product includes but is not limited to, the production of documents; the management of time entry; coordination and facilitation of travel plans, meetings, electronic and face‑to‑face communications; handling of incoming and outgoing mail and other correspondence; expense entry; and file maintenance. The LAA must be able to work effectively with a variety of law firm members, including numerous lawyers, paralegals, and staff members. In all situations, it is expected that the LAA will maintain the highest levels of respect, confidentiality and professionalism in the execution of the responsibilities. This position reports to the LAA Supervisor/Office Manager; on a day‑to‑day basis, works under the direction of the attorneys and paralegals to whom the Legal Administrative Assistant (LAA) is assigned.

Required Education & Experience

• High School diploma or equivalent.
• 3–4 years LAA experience or equivalent.
• Strong computer skills required with Microsoft Word and Outlook, as well as with file document management tools such as iManage.

Preferred Education & Experience

• College or business school.
• Prior experience in the assigned practice area(s).
• Strong computer skills with PowerPoint.
• Law firm experience preferred.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In order to perform one (1) or more essential functions of this role, a minimum of three (3) days in the office is required.

• Legal Administrative Support (75%)
  • Responsible for typing and modifying legal documents accurately and within requested timeframes for assigned legal group, prioritizing work among assignments and meeting specific deadlines on projects.
  • Coordinates lengthy and complex document preparation with Work Product Support Services as needed.
  • Prepares documents for e‑filing as required.
  • Reviews and routes incoming mail. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required.
  • Ensures that all attachments, exhibits and enclosures are included.
  • Maintains paper and electronic files in compliance with current policies.
  • Works with Information Governance Department to create and maintain client files and indexes.
  • Marks case or matter related documents as needed with filing instructions to ensure proper filing.
  • Performs routine filing and retrieves files as needed.
  • Responsible for professionally managing incoming calls, including client calls, assisting in coordinating timekeeper calendars, expense reports, travel and meeting arrangements.
  • Coordinates specific client dates with the Calendar/Docket Department as needed.
  • Prepares and processes new matter forms.
  • Receives and directs clients and visitors.
  • Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports.
  • Schedules meetings and arranges for conference rooms and meals.
  • Maintains and updates contact names and addresses in the contact database.
  • Communicates effectively with clients and with others in the Firm.
  • Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• Client Billing Coordinator (20%)
  • Prepares daily time entries for assigned attorneys utilizing Firm approved narrative guidelines and submits in a timely manner to Accounting.
  • Prepares expense reimbursement/disbursement requests.
  • Coordinates client billing matters with Accounting billing staff, attorneys, and clients; prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets.
• General and Administrative (5%)
  • Proactively demonstrates effective teamwork and provides assistance to other LAAs as time permits.
  • Serves as a backup LAA to assigned timekeepers.
  • Works cooperatively with other departments and individuals in the Firm.
  • Performs other duties as assigned by core practice group.

Competencies

• Strong verbal and written communication skills.
• Self‑motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast‑paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.

Supervisory Responsibility

This position has no supervisory responsibilities.

Travel

No travel is expected for this position.

Work Environment & Physical Demands

This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of this job, the employee will work in a professional, fast‑paced office environment that may require additional hours to complete work.

These physical demands are representative of the requirements necessary for an employee to successfully perform the essential functions of the position. The employee is often required to talk and hear, sit and use their hands and fingers, handle or feel, occasionally stand, walk, reach with arms and hands, climb or balance, stoop, kneel, crouch or crawl, and must regularly lift and/or move up to 10 pounds, occasionally up to 25 pounds. Vision abilities required by the job include close vision.

Job Application Timeline

Please submit your application by no later than 45 days following the posted date. Applications received after this date may not be considered.

EEO Statement

Stinson LLP is an equal employment opportunity (EEO) employer. We encourage qualified minority, female, veteran, disabled, and other diverse candidates to apply to be considered for open positions. We offer a competitive compensation and benefits package. We conduct criminal background checks on all individuals offered employment. Information gathered through applicant voluntary self‑identification will be used for statistical reporting and to measure the effectiveness of our EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Benefits & Compensation

At Stinson LLP, we are committed to the success of our employees. We are equally committed to providing competitive, affordable health and wellness benefits to help take care of yourself and your family, including:

• Medical, dental, and vision health plans.
• Medical savings accounts.
• Firm‑provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge Services.
• Employer‑paid life insurance and AD&D.
• Short‑ and long‑term disability benefits.
• Generous paid time off for holidays, vacation, bereavement, jury duty, and paid leave for sick and safe time, parental, and military.
• Excellent work‑life programs, including service bonuses, back‑up child, elder, and pet care, and an employee discount program.

The salary range for this role is $58,000 – $75,000. The range is based on a variety of factors, including experience, skills, qualifications, and location. The range is provided as an initial approximation at the time of posting and may vary based on the individual's unique qualifications and experience.

#LI-Hybrid

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.