Legal Administrative Assistant

Bowman and Brooke; Costa Mesa (CA); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Hybrid work

Insurance benefits

Retirement plan

Job summary

Bowman and Brooke LLP in Costa Mesa, CA, a national product liability litigation firm, seeks an experienced Legal Administrative Assistant/Legal Secretary to join our team in a hybrid role with both remote and in-office days.

You will support attorneys and paralegals with document preparation, filing in state and federal courts, calendar management, travel arrangements, and doc management in iManage, while upholding firm policies.

Qualifications

• Minimum of 5 years of legal experience.
• Civil litigation experience required.
• Demonstrated employment stability.

Responsibilities

• Assist attorneys and paralegals with document management and workflow.
• Prepare and proof legal documents and correspondence.
• File documents in state and federal courts.
• Maintain charts with hyperlinks for documents.
• Create and save documents to iManage document system.
• Calendar legal due dates in CompuLaw.
• Maintain attorneys calendars and schedule meetings.
• Arrange travel and process expense reports.
• Process monthly client disbursements.
• Organize and maintain case files.
• Support multiple timekeepers.
• Assist team with firm-wide administrative needs.

Skills

Communication

Organizational skills

Microsoft Word

PowerPoint

Excel

Adobe Acrobat

Outlook

Teams

CompuLaw

Court rules knowledge

Multi-tasking

Lifting 30 lbs

Tools

CompuLaw

Microsoft Word

PowerPoint

Excel

Adobe Acrobat

Outlook

Teams

Job description

Description

Bowman and Brooke LLPis a national product liability boutique law firm with more than 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states. We have surpassed our 1,000thtrial milestone, affirming our rank as one of the foremost product liability trial firms in the country.

We are thrilled to announce our firm’s rapid growth! We are actively searching for an experiencedLegal Administrative Assistant/Legal Secretaryto join our team in ourCosta Mesa, CA(LAX) office. Our Legal Administrative Assistants play a vital role on our case teams and are respected for their ideas and contributions. This position will be a hybrid role with remote and in-office days.

Position Responsibilities

As a Legal Administrative Assistant/Legal Secretary, you will assist attorneys and paralegals in the organization with documents and workflow necessary for the smooth running of the firm.

• Preparing and proofing legal documents and correspondence
• Filing documents in state and federal courts
• Preparing and maintaining charts with hyperlinks for documents
• Preparing binders for attorneys and judges
• Creating and saving documents and emails to a document management system (iManage) in accordance with firm policy
• Calendaring legal due dates in CompuLaw
• Maintaining attorneys calendars, scheduling meetings and other calendar commitments
• Making travel arrangements and processing expense reports
• Processing monthly client disbursements
• Organizing and maintaining case files
• Providing support to multiple timekeepers
• Supporting overall Bowman and Brooke administrative needs by assisting team members where needed

Requirements

Our ideal candidate will have a strong work ethic and the ability to work well under pressure and against tight deadlines. You must also possess excellent attention to detail and have the ability to multi-task. Your confidence and communication skills will help you develop relationships of trust with members of our team.

Qualifications:

• Excellent written and oral communication skills
• Exceptional organizational skills
• Exceptional computer skills, including proficiency with software programs such as Microsoft Word, PowerPoint, Excel, Adobe Acrobat, Outlooks, Teams, Compulaw, etc.
• Strong understanding of court rules and procedures with ability to obtain documents from online court directories
• Ability to work overtime when the need arises
• Heavy computer use
• Ability to multi-task and prioritize assignments
• Ability to lift at least 30 lbs. (files and boxes)

Education and Experience

• Minimum of 5 years of legal experiencerequired
• Civil Litigation experiencerequired
• Demonstrated employment stability

Benefits

Benefits:

We offer a competitive compensation and benefits package including everything you’d expect -- medical, dental, and vision insurance; firm paid life insurance and short and long-term disability; retirement savings plan with employer profit sharing contributions, bonus programs and more. Our firm is passionate about our clients and each other, seeking opportunities for achieving a high level of success while also having fun. This position is hybrid and offers work from home and in-office workdays.

If you are looking for an employer that sees you as an individual and supports work/life balance, you will not want to miss this opportunity.