Legal Administrative Assistant

RXinsider LTD.; Arizona; On-site; USD 71,635,000 - 85,962,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Job summary

RXinsider LTD. is seeking a Legal Administrative Assistant to support attorneys in Scottsdale, AZ. You will manage calendars, inboxes, and time entries, while organizing client files and ensuring deadlines are met.

The role emphasizes proactive, discreet handling of information and strong organizational skills. The position is full-time on-site with opportunities for overtime and professional development opportunities.

Qualifications

• 1–3 years of administrative or legal assistant experience.
• Experience managing multiple inboxes (3 for this role).
• Proficiency with Outlook, Clio, and SharePoint.
• Proactive, ownership mindset with discreet handling of information.
• Strong organization, time management, and communication skills.

Responsibilities

• Maintain attorney calendars daily, including client and board meetings and deadlines.
• Manage attorney inbox daily, ensure timely responses and deadline visibility.
• Audit daily time entries to ensure accuracy and correct matter assignment.
• Retain and organize receipts for purchases on the firm credit card.
• Maintain client files in SharePoint with correct naming and organization.
• Weekly meetings with attorneys to discuss weekly deliverables.
• Prepare case summaries on a bi-weekly basis.
• Ensure end-to-end attorney intake process is followed.
• Track attorney CLE credits and confirm annual completion.

Skills

Administrative experience

Multi-email inbox management

Organization

Time management

Written and verbal communication

Tools

Outlook

Clio

SharePoint

Job description

Position Overview:

Our Legal Administrative Assistant position is an opportunity to join a growing team doing highly specialized work that makes a real impact on the healthcare professionals and businesses we serve. You'll work in a fast-paced, deadline-driven environment and interact directly with clients as a trusted point of contact alongside the attorney you support.

At its heart, this role exists to optimize your attorney's time. You'll own the day-to-day mechanics that keep the practice running smoothly: managing calendars, organizing matters, staying ahead of deadlines, and anticipating needs before they arise. It's a detail-driven position ideal for someone who likes to stay a step ahead, takes ownership of process, and handles confidential information with discretion.

Key Responsibilities:

• Maintain attorney calendars daily, including client meetings, board meetings, matter deadlines, etc.
• Manage and monitor attorney inbox daily, ensuring timely responses to clients, task completion, and deadline visibility.
• Audit attorneys' daily time entries to ensure they are complete, accurate, and assigned to the correct matter before submission.
• Retain and organize receipts for any purchases made on the firm credit card.
• Maintain client files and documents in SharePoint, ensuring they are correctly organized, accurately named, and compliant with firm file-naming standards.
• Meet weekly with attorneys to discuss deliverables due for the week.
• Prepare case summaries on a bi-weekly basis.
• Ensure the attorney intake process is followed end to end.
• Track attorney CLE credits and confirm annual completion.

Qualifications:

• Prior administrative or legal assistant experience (1–3 years preferred), ideally in a law firm or professional services environment.
• Experience managing multiple inboxes. (3 for this role)
• High Proficiency with Outlook, Clio, SharePoint.
• A proactive, anticipatory work style—comfortable taking ownership and following through without close supervision.
• Exceptional organization, time management, and attention to detail.
• Strong written and verbal communication skills.

Compensation

$25 - 30/hour, depending on experience.

Benefits & Schedule

Full-time, 40 hours per week, on-site in Scottsdale, AZ. Some work outside regular business hours with opportunity for overtime.

• health
• dental
• and vision insurance
• paid time of f
• 401(k) with employer matching
• professional development opportunities
• Annual birthday gift
• Lululemon swag every 6-months
• fully stocked lunch
• snack
• and drink options