Legal Admin Assistant: Front Desk & Mass Tort

Mcdivitt Law Firm PC; Denver (CO); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Medical, Dental, and Vision Insurance

401(k) with company match

Paid Time Off and Holidays

Employer-paid Life Insurance

Employee Assistance Program

Ongoing training and professional dev.

Career growth opportunities within the

Job summary

McDivitt Law Firm PC in Denver seeks an Administrative Assistant to support daily operations, acting as the primary backup to the front desk while assisting the Mass Tort and Personal Injury teams. You will help ensure organized case files, draft routine documents, and provide exceptional customer service to clients and visitors.

The role offers exposure to multiple departments in a fast-paced, collaborative environment, with opportunities to develop legal and administrative skills and grow

Qualifications

• High school diploma or equivalent required.
• 1+ years administrative, receptionist, or customer service experience preferred.
• Experience in a law firm or professional office is a plus.
• Excellent verbal and written communication with strong attention to detail.
• Strong organizational, time management, and multitasking abilities.
• Proficient with Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Serve as primary backup to Front Desk Receptionist during lunches, breaks, vacations, and absences.
• Welcome clients and visitors with professionalism and empathy.
• Answer, screen, and direct incoming calls.
• Support Mass Tort Team with electronic case files and documentation.
• Assist with client communications by phone and email.
• Prepare new client intake and organize client files.
• Prepare, scan, upload, and maintain documents and medical records.
• Draft routine correspondence and administrative documents.
• Maintain accurate data in the case management system.
• Process mail, deliveries, and office correspondence.
• Set up and maintain conference rooms for meetings and depositions.
• Assist attorneys and departments as needed.
• Contribute to special projects and other administrative duties.
• Maintain an organized, professional, client-focused office environment.

Skills

Customer service

Communication

Organization

Multitasking

Detail orientation

Teamwork

Independence

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

Case management software

Job description

McDivitt Law Firm PC in Denver seeks an Administrative Assistant to support daily operations, acting as the primary backup to the front desk while assisting the Mass Tort and Personal Injury teams. You will help ensure organized case files, draft routine documents, and provide exceptional customer service to clients and visitors.

The role offers exposure to multiple departments in a fast-paced, collaborative environment, with opportunities to develop legal and administrative skills and grow