Administrative Assistant

Mcdivitt Law Firm PC; Denver (CO); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Medical, Dental, and Vision Insurance

401(k) with company match

Paid Time Off and Holidays

Employer-paid Life Insurance

Employee Assistance Program

Ongoing training and professional dev.

Career growth opportunities within the

Job summary

McDivitt Law Firm PC in Denver seeks an Administrative Assistant to support daily operations, acting as the primary backup to the front desk while assisting the Mass Tort and Personal Injury teams. You will help ensure organized case files, draft routine documents, and provide exceptional customer service to clients and visitors.

The role offers exposure to multiple departments in a fast-paced, collaborative environment, with opportunities to develop legal and administrative skills and grow

Qualifications

• High school diploma or equivalent required.
• 1+ years administrative, receptionist, or customer service experience preferred.
• Experience in a law firm or professional office is a plus.
• Excellent verbal and written communication with strong attention to detail.
• Strong organizational, time management, and multitasking abilities.
• Proficient with Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Serve as primary backup to Front Desk Receptionist during lunches, breaks, vacations, and absences.
• Welcome clients and visitors with professionalism and empathy.
• Answer, screen, and direct incoming calls.
• Support Mass Tort Team with electronic case files and documentation.
• Assist with client communications by phone and email.
• Prepare new client intake and organize client files.
• Prepare, scan, upload, and maintain documents and medical records.
• Draft routine correspondence and administrative documents.
• Maintain accurate data in the case management system.
• Process mail, deliveries, and office correspondence.
• Set up and maintain conference rooms for meetings and depositions.
• Assist attorneys and departments as needed.
• Contribute to special projects and other administrative duties.
• Maintain an organized, professional, client-focused office environment.

Skills

Customer service

Communication

Organization

Multitasking

Detail orientation

Teamwork

Independence

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

Case management software

Job description

Description

About McDivitt Law Firm

For more than 50 years, McDivitt Law Firm has proudly represented injured Coloradans with compassion, integrity, and exceptional legal service. Our employees are the foundation of our success, and we are committed to fostering a collaborative, supportive workplace where individuals can develop professionally while making a meaningful difference in the lives of our clients.

Position Summary

The Administrative Assistant plays an important role in the daily operations of our Denver office by serving as the primary backup to our Front Desk Receptionist while providing administrative support to our Mass Tort and Personal Injury Teams, and other departments throughout the firm as business needs require.

In addition to front desk coverage, this position supports the Mass Tort Team by assisting with client communications, maintaining electronic case files, preparing correspondence, and helping ensure case information is accurate and organized. As one of the first people our clients interact with, this position helps create a welcoming, professional experience while ensuring the office operates efficiently.

This position offers a unique opportunity to gain experience supporting multiple areas of the firm while developing valuable legal and administrative skills in a collaborative team environment.

This role is ideal for someone who is adaptable, detail-oriented, enjoys variety in their work, and thrives in a fast-paced, collaborative environment.

Requirements

Essential Responsibilities

• Serve as the primary backup to the Front Desk Receptionist by providing coverage during lunches, breaks, vacations, and other absences.
• Welcome clients and visitors with professionalism, empathy, and outstanding customer service.
• Answer, screen, and direct incoming telephone calls.
• Provide administrative support to the Mass Tort Team, including maintaining electronic case files, organizing documents, and assisting with case-related administrative tasks.
• Assist with client communication by phone and email while providing exceptional customer service.
• Assist with new client intake and preparation of client files and related documentation.
• Prepare, organize, scan, upload, and maintain client files, medical records, and legal documents.
• Draft routine correspondence, new client materials, and other administrative documents.
• Perform accurate data entry and maintain case information within the firm's case management system.
• Process incoming and outgoing mail, deliveries, and office correspondence.
• Set up and maintain conference rooms for meetings and depositions.
• Assist attorneys, legal assistants, and departments throughout the firm as business needs require.
• Assist with special projects and additional administrative responsibilities as assigned.
• Help maintain an organized, professional, and client-focused office environment.

Qualifications

• High school diploma or equivalent required.
• One or more years of administrative, receptionist, legal support, or customer service experience preferred.
• Experience in a law firm, healthcare, insurance, or other professional office is a plus.
• Excellent verbal and written communication skills with strong attention to detail.
• Strong organizational, time management, and multitasking skills.
• Ability to manage competing priorities in a fast-paced environment.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel; experience with case management software is a plus.
• Professional demeanor with exceptional interpersonal and customer service skills.
• Dependable, punctual, and highly detail-oriented.
• Ability to work independently while collaborating effectively with a team.

What We're Looking For

The successful candidate will:

• Deliver exceptional customer service to clients and visitors.
• Take initiative and proactively support teammates across multiple departments.
• Adapt quickly to changing priorities and a dynamic work environment.
• Build positive working relationships with colleagues throughout the firm.
• Demonstrate professionalism, discretion, and sound judgment.
• Maintain accurate records and a high level of attention to detail.
• Bring a positive attitude, reliability, and a strong work ethic every day.

Benefits

• Competitive salary of $50,000-$60,000 annually, depending on qualifications and experience
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off and Paid Holidays
• Employer-paid Life Insurance
• Employee Assistance Program
• Ongoing training and professional development
• Opportunities for career growth within a respected Colorado law firm