Legal Admin Assistant for a Public Defense Team

Montgomery County, PA; Dayton (OH); On-site; USD 40,000 - 52,000; Full time

Job summary

Montgomery County Public Defender Office is seeking an Administrative Assistant to support our diverse legal team handling indigent criminal defense across juvenile, misdemeanor, felony, and appellate divisions.

Responsibilities include opening files, preparing legal documents, updating the case management system, and answering calls. A high school diploma and 50 wpm typing are required, with criminal justice knowledge preferred; strong attendance and teamwork are essential.

Qualifications

• High school diploma or equivalent.
• Typing at least 50 wpm.
• Ability to operate common office software.
• Criminal justice degree or related training is a plus.
• Strong attendance and work ethic.

Responsibilities

• Open files from intake and charging documents, and retrieve and reopen closed files.
• Prepare correspondence and legal documents such as motions, subpoenas, and letters and maintain copies in the case management system.
• Obtain and update case information through calls to agencies or by using computer data.
• Close physical files and update the case management system.
• Answer outside calls as needed.
• Perform other clerical duties such as email, filing, faxing, photocopying, and collating.
• Perform other duties as assigned by the Public Defender or Deputy Director.

Skills

Typing 50 wpm

Computer skills

Time management

Teamwork

Education

High school diploma or equivalent

Job description

Montgomery County Public Defender Office is seeking an Administrative Assistant to support our diverse legal team handling indigent criminal defense across juvenile, misdemeanor, felony, and appellate divisions.

Responsibilities include opening files, preparing legal documents, updating the case management system, and answering calls. A high school diploma and 50 wpm typing are required, with criminal justice knowledge preferred; strong attendance and teamwork are essential.