Legal Assistant/Office Manager

Stevens County; Morris (MN); On-site; USD 45,000 - 65,000; Full time

Job summary

Stevens County in Morris, MN seeks an Administrative Assistant to support the County Attorney and the County Attorney's Office. The position handles confidential data, word processing, dictation, and reporting tasks, typically working 35 hours per week and requiring independent work, discretion and reliability.

The role emphasizes strong communication with court staff, law enforcement and officials, with duties spanning document preparation, case support, and courtroom tech assistance.

Qualifications

• Ability to work independently and handle highly confidential data.
• Proficient dictation and typing abilities.
• Strong command of English spelling, grammar and formatting.
• Experience supporting legal or court-related offices preferred but not required.

Responsibilities

• Provide administrative support to the County Attorney and Office.
• Prepare reports, forms and documents with proper formatting and accuracy.
• Assist with case files ranging from petty offenses to major matters.
• Operate courtroom and office presentation/tech equipment as needed.

Skills

Dictation

Confidentiality

Communication

Organizational skills

Interpersonal skills

Time management

Stress management

Education

Two-year legal assistant or paralegal education

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Case management systems

Job description

The purpose of this position is to perform administrative and office management duties in support of the County Attorney and the County Attorney's Office.

Typical schedule is 35 hours per week. Additional hours may be required depending upon workload demands.Must be able to work independently, handle highly confidential data and be self-motivated. Ability to take dictation and type with a high level of proficiency. Must have the ability to communicate in an effective and courteous manner with court staff, law enforcement, probation, human services, county and city officials, crime victims, attorneys and criminal defendants. Plan and perform complex work, prioritize, meet multiple deadlines and complete multiple tasks simultaneously. Excellent interpersonal skills, ability to deal with persistent, difficult and/or dangerous individuals and handle stressful emergencies. Mastery of the English language. Requires the ability to utilize mathematical formulas, add and subtract, multiply and divide totals and determine percentages. Requires the ability to read a variety of technical and administrative manuals, legal documents, directions, instructions, methods and procedures. Ability to assist the County Attorney's Office with cases ranging from petty misdemeanor offenses to major crimes, child and adult protection and civil matters. Requires the ability to produce reports, forms and documents with proper format, punctuation, spelling and grammar, using all parts of speech. Confidentiality is a requirement.Two-year legal assistant or paralegal education with a minimum of five years of experience as a legal secretary, legal assistant or paralegal preferred but not required; or any equivalent combination of education and experience.Word processing skills and working knowledge of typical office software such as Microsoft Word, Excel, Power Point and case management systems. Skills in scanning documents, organizing electronically stored data and assessing and utilizing web pages designed for law enforcement and the courts. Must be at ease in assisting with presentation technology in the courtroom and elsewhere. Ability to operate a variety of machines and equipment including computer terminal, typewriter, calculator, copier and multi-line phone system.