Administrative Assistant

Montgomery County, Ohio; Ohio; On-site; USD 35,000 - 52,000; Full time

Job summary

The Montgomery County Public Defender Office in Ohio is seeking an Administrative Assistant to support attorneys, social workers, investigators, and paralegals. This role involves handling intake files, updating case management systems, and supporting all clerical tasks within a busy public defense office.

A high school diploma and typing at least 50 wpm are required; computer skills with common office software are essential.

Qualifications

• Must type 50+ wpm and have basic computer skills.
• High school diploma or equivalent required.
• Criminal justice degree or related training is a plus.
• Ability to manage time and work independently or in a team.
• Excellent attendance and work ethic.

Responsibilities

• Open files from intake and charging documents, and retrieve and reopen closed files.
• Prepare correspondence and legal documents such as motions, subpoenas, and letters; maintain copies in case management system.
• Obtain and update case information through calls or data systems.
• Close physical files and update the case management computer system.
• Answer outside calls as needed and perform general clerical duties (email, filing, faxing, photocopying, collating).
• Perform other duties as assigned by the Public Defender or Deputy Director.

Skills

Typing 50 wpm

Computer skills

Time management

Organizational skills

Teamwork

Education

High school diploma or equivalent

Criminal justice degree (preferred)

Job description

The Montgomery County Public Defender Office is now accepting applications for the position of Administrative Assistant. Our office is made up of attorneys, social workers, investigators, client engagement staff, administrative assistants, and a paralegal. We handle every aspect of indigent criminal defense across juvenile, misdemeanor, felony, and appellate divisions. Our office is committed to seeking and sustaining a culturally diverse staff with expertise and interest in serving our indigent clientele who come to us with diverse needs, backgrounds, ethnicities, and abilities to yield better results for our clients and our office.

Duties include, but are not limited to the following:

• Open files from intake and charging documents, and retrieve and reopen closed files;
• Prepare correspondence and legal documents such as motions, subpoenas, and letters and maintain copies of all within the case management computer system;
• Obtain and update case information through calls to appropriate agencies or use of computer data;
• Close physical files and update the case management computer system;
• Answer outside calls as needed;
• Perform other clerical duties as needed, such as email, filing, faxing, photocopying, and collating.
• Perform all other duties as assigned by the Public Defender or Deputy Director.

High school diploma or equivalent. A qualified candidate must type no fewer than 50 wpm and have computer skills to operate common office software. A highly qualified candidate will have a criminal justice degree, training, and/or knowledge, the ability to develop and maintain time management and organizational skills, as well as work independently and in a team-driven environment. You need to have a strong attendance record and work ethic. The work environment will primarily be within the Montgomery County Public Defender Office. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.