Administrative Assistant

Montgomery County; Dayton (OH); On-site; USD 40,000 - 52,000; Full time

Job summary

Montgomery County Public Defender Office is seeking an Administrative Assistant to support our diverse legal team handling indigent criminal defense across juvenile, misdemeanor, felony, and appellate divisions.

Responsibilities include opening files, preparing legal documents, updating the case management system, and answering calls. A high school diploma and 50 wpm typing are required, with criminal justice knowledge preferred; strong attendance and teamwork are essential.

Qualifications

• High school diploma or equivalent.
• Typing at least 50 wpm.
• Ability to operate common office software.
• Criminal justice degree or related training is a plus.
• Strong attendance and work ethic.

Responsibilities

• Open files from intake and charging documents, and retrieve and reopen closed files.
• Prepare correspondence and legal documents such as motions, subpoenas, and letters and maintain copies in the case management system.
• Obtain and update case information through calls to agencies or by using computer data.
• Close physical files and update the case management system.
• Answer outside calls as needed.
• Perform other clerical duties such as email, filing, faxing, photocopying, and collating.
• Perform other duties as assigned by the Public Defender or Deputy Director.

Skills

Typing 50 wpm

Computer skills

Time management

Teamwork

Education

High school diploma or equivalent

Job description

The Montgomery County Public Defender Office is now accepting applications for the position of Administrative Assistant. Our office is made up of attorneys, social workers, investigators, client engagement staff, administrative assistants, and a paralegal. We handle every aspect of indigent criminal defense across juvenile, misdemeanor, felony, and appellate divisions. Our office is committed to seeking and sustaining a culturally diverse staff with expertise and interest in serving our indigent clientele who come to us with diverse needs, backgrounds, ethnicities, and abilities to yield better results for our clients and our office.

Duties include, but are not limited to the following:

• Open files from intake and charging documents, and retrieve and reopen closed files;
• Prepare correspondence and legal documents such as motions, subpoenas, and letters and maintain copies of all within the case management computer system;
• Obtain and update case information through calls to appropriate agencies or use of computer data;
• Close physical files and update the case management computer system;
• Answer outside calls as needed;
• Perform other clerical duties as needed, such as email, filing, faxing, photocopying, and collating.
• Perform all other duties as assigned by the Public Defender or Deputy Director.

High school diploma or equivalent. A qualified candidate must type no fewer than 50 wpm and have computer skills to operate common office software. A highly qualified candidate will have a criminal justice degree, training, and/or knowledge, the ability to develop and maintain time management and organizational skills, as well as work independently and in a team-driven environment. You need to have a strong attendance record and work ethic. The work environment will primarily be within the Montgomery County Public Defender Office. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.