Leaves & Benefits Coordinator

CFS; Vancouver (WA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan

Paid leave programs

Job summary

CFS in Vancouver, WA is seeking a Leave & Benefits Coordinator to lead district-wide leave programs (FMLA, WA PFML) and manage return-to-work protocols, accommodations, and benefit continuation.

Reporting to the HR Director, you will oversee vendor relationships, interpret regulations, coordinate COBRA, and provide district-wide guidance to ensure compliant, employee-friendly programs.

Qualifications

• Bachelor’s degree in HR, Public Administration, Business, or related field.
• 3+ years of progressive HR experience administering leaves and benefits.
• In-depth knowledge of FMLA, ADA, WA PFML and benefit compliance.
• Experience interpreting collective bargaining agreements.

Responsibilities

• Leave Administration: Lead and administer district-wide leave programs including FMLA, WA PFML, and contractual leaves.
• Workplace Accommodations: Direct the interactive accommodation process under ADA guidelines.
• Benefits & COBRA Coordination: Administer benefits, manage continuation, COBRA, and vendor relations.
• Subject Matter Guidance: Advise on policies per regulations, policies, and labor agreements.
• Program Evaluation: Analyze utilization, trends, and recommend process improvements.
• Employee Communications & Training: Develop resources to improve understanding of leave rights and options.

Skills

Leave administration

HR experience

ADA/FMLA knowledge

Benefits administration

Data reporting

Discretion

CBA interpretation

Education

Bachelor’s degree in HR/related field

Tools

HRIS

Benefits portals

Data reporting tools

Job description

Location: Vancouver, WA – onsite position

Salary range: $85-110k DOE

About The Role

This position serves as the primary subject matter expert and administrator for leave of absence, workplace accommodation, and employee benefit programs across a multi-site public regional district. Reporting directly to the Human Resources Director, the Leave & Benefits Coordinator provides district-wide guidance to ensure program administration remains compliant, consistent, and supportive of the employee experience. Operating under limited supervision, this role manages the complete lifecycle of leave requests, leads the interactive process for disability accommodations, oversees benefit continuation and vendor relationships, and interprets complex regulations alongside collective bargaining agreements.

Key Responsibilities

• Leave Administration: Lead and administer district-wide leave programs, including federal FMLA, Washington Paid Family and Medical Leave (WA PFML), and contractual leaves; track balances, evaluate overlapping entitlements, and manage return-to-work protocols.
• Workplace Accommodations: Direct the interactive accommodation process under ADA guidelines; analyze medical documentation, evaluate essential job functions, and collaborate with staff and supervisors to implement reasonable workplace accommodations.
• Benefits & COBRA Coordination: Administer employee benefit programs, manage benefit continuation during leaves of absence, coordinate COBRA processes, and resolve vendor service or administrative issues.
• Subject Matter Guidance: Serve as the district-wide advisor for leave, accommodation, and benefit policies, interpreting federal, state, and local regulations, organizational policies, and labor agreements.
• Program Evaluation & Systems: Analyze program utilization, leave trends, and operational data; recommend policy and process enhancements; and implement system updates or vendor transitions.
• Employee Communications & Training: Develop educational resources, workshops, and guidance materials to improve supervisor and employee understanding of leave rights and benefit options.

Requirements

• Bachelor’s degree in Human Resources, Public Administration, Business Administration, or a related field (additional relevant experience may substitute for education).
• 3+ years of progressive HR experience directly administering leave of absence programs, workplace accommodations, and employee benefits.
• In-depth knowledge of federal and state leave laws (including FMLA, ADA, and WA PFML) and benefit compliance frameworks.
• Proven experience navigating the interactive accommodation process and reviewing confidential medical documentation.
• Proficiency with Human Resources Information Systems (HRIS), benefits administration portals, and data reporting tools.
• Demonstrated ability to interpret collective bargaining agreements and public-sector employment regulations.
• High degree of discretion, tact, and judgment when handling sensitive medical and personnel records.

Compensation & Benefits

• Department: Human Resources Division
• Employment Type: Full-time, Exempt
• Benefits Package: Comprehensive public district benefits including medical, dental, vision, retirement, and paid leave programs