Leave Management Coordinator - State Prog Admin Intermediate

Minnesota Department of Public Safety - DPS; Saint Paul (MN); On-site; USD 55,000 - 79,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

12 paid holidays

Pension plan

Health insurance

Job summary

The Minnesota Department of Public Safety in Saint Paul is seeking a Leave Management Coordinator to manage all coordinated leaves and ensure policy and contract compliance. You will coordinate leave programs in alignment with union contracts and state/federal laws, with attention to accuracy and timeliness.

The role also backs up workers' compensation administration, serves as agency DDIR, and provides retirement information.

Qualifications

• 1 year HR or 3 years admin support in HR.
• Experience with leave management and data handling.
• Ability to communicate HR policies clearly.

Responsibilities

• Coordinate all contractual and statutory leaves.
• Back up the workers' compensation position.
• Provide retirement information to employees.
• Serve as agency DDIR and assist with HR processes.
• Communicate HR policies to staff.

Skills

Leave management

Data management

Communication skills

HR policies

Teamwork

Tools

SEMA4 HRIS

Job description

• Telework Eligible: Yes
• Work Shift/Work Hours: Day Shift / 8:00 am - 4:30 pm

Working Title: Leave Management Coordinator

Job Class: State Program Administrator, Intermediate

Agency: Public Safety Dept

• Job ID: 97941
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers and DPS employees eligible to bid. Eligible bidders (permanent, classified employees in the same job classification) should apply through self-service and confirm their bid by emailing [e-mail] by 11:59 PM 10/29/2026.
• Date Posted: 10/23/2026
• Closing Date: 11/05/2026
• Hiring Agency/Seniority Unit: Public Safety Dept / Public Safety-MAPE
• Division/Unit: Human Resources / Human Resources Services
• Work Shift/Work Hours: Day Shift / 8:00 am - 4:30 pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $26.12 - $37.91 / hourly; $54,538 - $79,156 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

• Employees may telework up to 50%, depending on the position and the needs of the division.

This position serves as the primary leave management coordinator, administering all coordinated services of contractual and statutory leaves of absences with limited supervision. The incumbent will integrate union contract/plan language, federal and state law, and administrative policies/procedures in their daily work. The position also backs up the workers compensation position, serves as the agency DDIR and provides retirement information.

The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.

Minimum Qualifications

One (1) year of work experience in human resources or a related field

OR

Three (3) years of administrative support in human resources or a related field

• Leave of absence management responsibilities (i.e., receiving and responding to leave of absence requests).
• Data/Database management.
• Processing HR transactions or payroll duties.
• Providing union contract interpretation or consultation.
• Worker's Compensation coordination/management.

AND

Experience with word processing, databases, and spreadsheets.

Oral and written communication skills sufficient to successfully articulate HR policies and procedures, including the ability to communicate sensitive, controversial, or confidential information and decisions to employees and management in a clear and concise manner.

Knowledge of state and federal statute, laws or policies related to leave management (FMLA, ESST, parenthood leave, paid parental leave, military leave, statutory leaves, contractual leaves).

Ability to work cooperatively with individuals from diverse backgrounds.

Preferred Qualifications

• Experience working in a collective bargaining environment.
• Proficiency with the State of Minnesota's HRIS system (SEMA4).
• Knowledge of the State of Minnesota's HR policies, best practices, State/Federal laws, and or collective bargaining agreements.
• Ability to problem-solve, initiate process improvements and document processes.

Physical Requirements

Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods.

Additional Requirements

• Criminal history
• Reference check
• SEMA4 records, personnel file and employment records (current and former State employees only)

The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.

About Public Safety Dept

The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,400 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.

For accommodations or questions about accessibility specifically relating to this job announcement, please email the affirmative Action Division at [e-mail] or call 651-539-1875 (voice) or using your preferred telecommunications relay provider.