District Administrative Asst - Office & Admin Specialist Int

State of Minnesota; Mankato (MN); Sur place; USD 29 000 - 39 000; Plein temps

Avantages offerts par ce poste

Health insurance

Paid vacation and sick leave

12 paid holidays

Pension plan

Résumé du poste

The State of Minnesota, Public Safety Department, is seeking a District Administrative Assistant - Office & Admin Specialist Intermediate in Mankato. This full-time role supports fiscal and program records, writes general correspondence, and maintains databases with a day shift from 8:00 AM to 4:30 PM, Monday through Friday.

Applicants must be eligible to work in the United States; DPS does not sponsor visas. Benefits include health insurance, vacation, holidays, and a robust retirement program.

Qualifications

• Data entry skills to review documents and compare to databases.
• Ability to explain governing rules clearly and concisely.
• Proficiency with word processing, spreadsheets, and databases.
• Typing with MS Word to produce emails and documents efficiently.
• Excellent customer service to handle difficult inquiries.
• Ability to calculate totals on reports and forms.

Responsabilités

• Compile and maintain fiscal and program records and reports.
• Write general correspondence and provide technical advice to staff.
• Maintain databases, mailing lists and manuals.
• Assist with data entry and processing tasks as needed.

Connaissances

Data entry

Clear communication

Word processing

Typing

Customer service

Totals calculation

Outils

SWIFT

Employee Self-Service

CAD

Description du poste

District Administrative Asst - Office & Admin Specialist Int

Working Title: District Administrative Asst
Job Class: Office and Administrative Specialist, Intermediate
Agency: Public Safety Dept

• Job ID: 97931
• Location: Mankato
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers and DPS employees eligible to bid.
• Date Posted: 10/23/2026
• Closing Date: 11/05/2026
• Hiring Agency/Seniority Unit: Public Safety Dept / Public Safety-AFSCME
• Work Shift/Work Hours: Day Shift / 8:00 AM - 4:30 PM
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
• Classified Status: Classified

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

Under general supervision, compiles, reviews and maintains a variety of fiscal and program records, written materials and reports using multiple procedures, typing, computer and technical program knowledge. Maintains special data bases, mailing lists and manuals. Writes general correspondence. Provides technical advice to other office staff.

The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.

Qualifications

Minimum Qualifications

• Skill in data entry sufficient to receive and review source documents, compare documents to database information, and edit documents
• Knowledge of communications sufficient to present clear and concise explanations of governing rules and regulations in a manner that is understandable
• Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files
• Skill in typing/keyboarding, using Microsoft Word or equivalent software, sufficient to produce documents such as emails and other correspondence in an efficient and timely manner
• Skill in customer service to respectfully engage with clients, coworkers and customers, when handling difficult or complex problems and resolving escalated complaints or disputes
• Ability to calculate and verify totals on reports, forms, requisitions, or bills, using a calculator, computer, and/or other tools

Preferred Qualifications

• Experience with SWIFT (Statewide Integrated Financial Tool System), Employee Self-Service, CAD, data privacy rules, policies and procedures
• Database management with strong organizational and time management skills
• Data practices knowledge or experience
• Experience using a multi-line telephone system
• Experience providing administrative support in Law Enforcement
• Ability to work cooperatively with individuals from diverse backgrounds and underserved communities

Physical Requirements

Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others, and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods.

Additional Requirements

This position requires successful completion of the following:

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, which includes the following components:

• Criminal History Check
• Reference Check
• Credit Check
• Fingerprints (MNJIS/CJIS)
• SEMA4 records, personnel file and employment records (current and former state employees only)

The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.

About Public Safety Dept

The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,400 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.

For accommodations or questions about accessibility specifically relating to this job announcement, please email the affirmative action Division at [e-mail] or call 651-539-1875 (voice) or using your preferred telecommunications relay provider.