BCA Administrative Assistant / Office & Admin Specialist Int

Minnesota Direct Care and Treatment; Bemidji (MN); Hybrid; USD 29,000 - 39,000; Full time

Job summary

The Minnesota Department of Public Safety’s Bemidji Regional Office seeks an Administrative Assistant to provide comprehensive administrative, clerical, and operational support to the BCA. You will schedule meetings, prepare agency documents, maintain records, and type transcripts.

This full-time, hybrid role requires strong Microsoft Office skills, attention to detail, and ability to work with diverse teams.

Qualifications

• Proficiency with Microsoft Office (Word, Excel, Outlook, Access).
• Ability to use database/spreadsheet tools to manage records.
• Clear and professional written and verbal communication.
• Ability to explain policies and procedures to customers.

Responsibilities

• Provide administrative and clerical support to the BCA Bemidji office.
• Schedule and coordinate meetings and prepare agency documents.
• Maintain records and type transcripts.
• Assist with office operations and file management.

Skills

Microsoft Office

Clerical skills

Data entry

Communication

Education

High school diploma or equivalent

Tools

Inventory software (if applicable)

Job description

Working Title: BCA Administrative Assistant / Office & Admin Specialist Int

Job Class: Office and Administrative Specialist, Intermediate

• Job ID: 97668
• Location: Bemidji
• Telework Eligible: Yes - up to two (2) days per week upon supervisory approval.
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers and DPS employees eligible to bid. Eligible bidders (permanent, classified employees in the same job classification) should apply through self-service and confirm their bid by emailing [e-mail] by 11:59 PM 10/21/2026.
• Date Posted: 10/15/2026
• Closing Date: 11/04/2026
• Hiring Agency/Seniority Unit: Public Safety Dept / Public Safety-AFSCME
• Division/Unit: Criminal App Investigations / BCA BRO #1
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: Yes - Up to 20% of the time
• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
• Classified Status: Classified
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Working Title: BCA Administrative Assistant / Office & Admin Specialist Int

Job Class: Office and Administrative Specialist, Intermediate

Agency: Public Safety Dept

• Job ID: 97668
• Location: Bemidji
• Telework Eligible: Yes - up to two (2) days per week upon supervisory approval.
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers and DPS employees eligible to bid. Eligible bidders (permanent, classified employees in the same job classification) should apply through self-service and confirm their bid by emailing [e-mail] by 11:59 PM 10/21/2026.
• Date Posted: 10/15/2026
• Closing Date: 11/04/2026
• Hiring Agency/Seniority Unit: Public Safety Dept / Public Safety-AFSCME
• Division/Unit: Criminal App Investigations / BCA BRO #1
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: Yes - Up to 20% of the time
• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: 3700 Norris Ct NW, Bemidji MN 56601
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Department of Public Safety are seeking an Administrative Assistant to support the Bemidji Regional Office of the Bureau of Criminal Apprehension (BCA). As an Administrative Assistant, you will provide comprehensive administrative, clerical, and operational support to the BCA. This position will be a key resource to BCA staff and leadership, scheduling and coordinating meetings, preparing agency documents, maintaining records, and typing transcripts.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.

Minimum Qualifications

• Knowledge of computer software programs such as Microsoft Office for word processing, spreadsheets, and databases sufficient to create, modify, index, and protect files or documents.
• Ability to use computerized inventory management software systems and applications to maintain accurate inventory.
• Skill in data entry sufficient to receive and review source documents, compare documents to database information, and edit documents.
• Communication skills sufficient to explain policies and procedures in a clear and concise manner to both internal and external customers.

Preferred Qualifications

• Experience with Minnesota’s Statewide Integrated Financial Tools (SWIFT).
• Familiarity with criminal justice databases.
• Knowledge of data privacy laws.
• Ability to work cooperatively with individuals from diverse backgrounds and underserved communities.

Physical Requirements

Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others, and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods.

Additional Requirements

• It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, which includes successful completion of the following background components:
• Criminal history
• Reference check
• SEMA4 records, personnel file and employment records (current and former State employees only)
• Credit check
• Fingerprinting (MNJIS/CJIS)
• Drug screen

Contact

If you have questions about this position, contact Madison Markgraf at [e-mail]

About Public Safety Dept

The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,400 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your Benefits May Include

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax‑free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well‑being

Support To Help You Reach Your Career Goals

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) For Work/life Support

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need. For accommodations or questions about accessibility specifically relating to this job announcement, please email the Affimative Action Division at [e-mail] or call 651-539-1875 (voice) or using your preferred telecommunications relay provider.