Leave Admin & Recruiting Ops Generalist (Contract)

Aston Carter; Salem (OR); On-site; USD 41,000 - 56,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO/Time Off

Job summary

Aston Carter is seeking a Human Resources Generalist to lead leave administration and support recruiting across HR operations in Salem, OR. This contract role collaborates with HR leadership, manages active leave cases, and enhances documentation and tracking processes while partnering on screening and interview coordination.

The position focuses on leave management, process improvement, and recruitment support within a lean HR team during a transition period.

Qualifications

• Hands-on leave administration experience with multiple concurrent cases.
• FMLA, OFLA, and Paid Leave Oregon (PLO) familiarity.
• Strong understanding of leave documentation requirements and end-to-end processes.
• Ability to work independently with competing priorities.
• Proficient in Excel for tracking and reporting.
• Experience conducting candidate phone screens and evaluating fit.
• Knowledge of HR operations and administrative processes.

Responsibilities

• Review approximately 35 active leave cases and determine status.
• Organize leave documentation and ensure forms are complete/accurate.
• Maintain leave files and ensure compliance with processes.
• Process new leave requests including intake and communication.
• Track leave balances, certifications, actions, and deadlines.
• Improve and maintain leave tracking spreadsheets and reports.
• Support transition of leave processes to State program.
• Create visibility into leave process status for stakeholders.
• Support HR administrative activities and data management.
• Coordinate candidate interviews and scheduling with stakeholders.
• Partner with HR leadership on recruiting during staffing shortages.
• Identify automation opportunities to improve workflows in leave management.

Skills

Leave administration

FMLA/OFLA/PLO knowledge

HR operations

Recruiting coordination

Candidate phone screens

Excel (advanced)

Data integrity

Documentation compliance

Tools

Excel

HRIS

Power Automate

ChatGPT

Job description

Aston Carter is seeking a Human Resources Generalist to lead leave administration and support recruiting across HR operations in Salem, OR. This contract role collaborates with HR leadership, manages active leave cases, and enhances documentation and tracking processes while partnering on screening and interview coordination.

The position focuses on leave management, process improvement, and recruitment support within a lean HR team during a transition period.