Leasing & Property Assistant

Savethefamily; Arizona; On-site; USD 20,664 - 27,552; Part time

Benefits offered by this job

Company parties

Competitive salary

Job summary

A community-focused organization in Arizona is seeking a part-time staff member in property management. This role involves maintaining files, assisting with leasing documentation, and ensuring compliance with housing regulations. Ideal candidates are organized, communicate effectively, and are familiar with diverse populations and housing standards. A high school diploma is required, along with relevant experience and a commitment to service.

Qualifications

• Minimum of 1 year of experience in property management is preferred.
• Some experience in the non-profit sector is preferred.
• Able to proficiently speak, read, and write the English language.

Responsibilities

• Create and maintain tenant, property, and maintenance files.
• Assist with leasing paperwork and ensure compliance.
• Maintain communication with tenants and handle phone and email correspondence.

Skills

Organizational skills

Interpersonal communication

Cultural competence

Time management

Self-starter

Education

High school diploma

Associate’s Degree

Tools

Microsoft Suite

Job description

Benefits

• Company parties
• Competitive salary

POSITION PURPOSE

Under the direction of the Chief Housing Development Officer, this position is responsible for achieving the administrative and inspection needs of the ARM side of the agency.

KEY RESPONSIBILITIES

• Create and maintain all tenant, property and maintenance files and database.
• Assist Leasing Manager with leasing paperwork, move-in files, and ensure project files are in-compliance and recorded appropriately.
• Assist the Property Management Team with general office duties including reception, phones, photocopying and correspondence with staff, clients/tenants, landlords, HOA companies and vendors.
• Ensure communication and correspondences with ARM tenants have been processed, properly recorded and filed appropriately.
• Adhere to compliance, monitoring and reporting required by HUD and funders.
• Answer phone calls and emails in a professional and friendly manner.
• Coordinate with ARM Property Maintenance and Leasing Manager to ensure new tenant move-in is ready.
• Facilitate and communicate work-orders with Property Maintenance.
• Coordinate, manage and implement annual inspections and Housing Quality Standard processes.
• Prepare and submit all required inspection reports and monitoring activities in a timely and accurate manner.
• Ensure all homes are HOA compliant and oversee any communication regarding HOA.
• Attend trainings and meetings as required.
• Adhere to STF and ARM policies and procedures.
• Adhere to the set 20 hours per week on-site schedule as a PART -TIME employee.

MINIMUM QUALIFICATIONS

• A high school diploma is required.
• An Associate’s Degree is preferred.
• Minimum of 1 year of experience in property management is preferred.
• Some experience in the non-profit sector is preferred.
• Ability to meet deadlines in a timely and organized manner.
• Ability to multi-task and possesses highly organized skills.
• Proficient in Microsoft Suite, including Word, Excel and Outlook.
• Outstanding interpersonal communication skills. Communicates effectively, both verbally and written. Be able to proficiently speak, read, and write the English language.
• Demonstrate cultural competence, treat everyone with dignity, celebrate diversity of our community, and be inclusive of all people in our community.
• Position may require driving to various job sites to provide services, a valid Arizona driver’s license, reliable transportation, current auto insurance, and clean driving record are required.
• Be 21 years of age or older for liability insurance requirements.
• Valid Arizona Fingerprint Clearance Card OR must qualify for a valid Arizona Level One Fingerprint Clearance Card.
• Eligible to work in the United States of America.

OTHER KNOWLEDGE, SKILLS AND ATTRIBUTES

• Demonstrated commitment to the mission, vision, and values of Save the Family Foundation of Arizona.
• Adhere to Save the Family and ARM policies and procedures.
• Be a self-starter with excellent time management skills.
• Possess a collaborative way of working.
• Demonstrated ability to maintain strict confidentiality.
• Be familiar with Save the Family’s service population, including diverse cultural and socioeconomic characteristics.
• Behave professionally in manner and appearance.
• Be familiar with US Department of Housing & Urban Development (HUD).
• Be familiar with Arizona Fair Housing regulations.
• Be familiar with Arizona Landlord & Tenant Act.

NOTE

This job description identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job related instructions and perform job related duties as may be reasonably assigned by his/her supervisor. Failure to adhere to all standards and expectations herein may result in corrective action.